Asst Dir, Event Planning

Texas State University, located in the vibrant city of San Marcos, Texas, is a prominent public research university known for its strong emphasis on comprehensive education, community engagement, and innovative research. As the largest institution in the Texas State University System, it boasts a diverse student body exceeding 38,000 students and employs around 4,000 dedicated faculty and staff members. Nestled in the scenic Texas Hill Country, the campus offers a picturesque environment along the crystal-clear San Marcos River, highlighted by majestic cypress and pecan trees, providing a unique and inspiring setting for learning and activities. San Marcos itself is a growing community of over 50,000 residents situated between Austin and San Antonio, offering a blend of urban opportunities and outdoor recreational activities year-round.

Texas State University is committed to fostering an inclusive and supportive environment, offering extensive benefits including health insurance with various coverage options effective from the first day of employment, generous paid time off encompassing vacation, holidays, sick days, and more, alongside excellent work-life balance resources such as family-friendly programs and a comprehensive free wellness initiative. The university encourages professional growth through diverse workshops, training sessions, online learning modules, and educational leave opportunities, backed by reimbursement for academic courses. Joining Texas State means becoming part of a vibrant Bobcat community, well known for its diversity, innovation, and dedication to excellence.

The Assistant Director of Event Planning position at Texas State University’s LBJ Student Center represents a key leadership role within the Student Center department. This full-time, exempt position offers a competitive monthly salary range of $4,916.66 to $5,333.33 and entails overseeing a dynamic team responsible for coordinating and executing a broad spectrum of events hosted in the LBJ Student Center. The Assistant Director will provide strategic direction and operational leadership to ensure that every event is impeccably planned and delivered, reflecting the university’s commitment to high customer service standards and seamless event coordination.

This role involves hiring, training, supervising, and evaluating both full-time and student event coordinators, ensuring continued professional development and performance excellence. The Assistant Director serves as the primary liaison for major and complex event planning, manages detailed room diagram development, reservation input into event management software, and leads forecasting meetings to align event schedules with operational impacts. This position also administers and configures event scheduling software, ensures compliance with university policies and regulations—including ADA standards, security, environmental health, safety regulations, and special event approvals—and coordinates closely with various campus departments to facilitate smooth event execution.

Other responsibilities include billing coordination, report development, policy recommendation, and participation in university committees, requiring active engagement and communication within the broader university community. The role demands flexibility to work occasional nights and weekends to oversee event activities effectively. This position provides a vital function in maintaining Texas State University’s reputation for hosting outstanding events and creating memorable experiences for students, faculty, staff, and external clients alike.