Associate Director, Special Events

The University of Arkansas for Medical Sciences (UAMS) is a distinguished institution within the University of Arkansas System, known for its commitment to education, research, and clinical care. UAMS plays a critical role in advancing healthcare services and fostering innovation to improve the health and lives of Arkansans. As a comprehensive academic health center, UAMS integrates patient care with cutting-edge research and educational programs, creating a collaborative environment that encourages teamwork, diversity, and excellence.

UAMS places a strong emphasis on creating meaningful engagement opportunities through its philanthropic efforts, primarily coordinated by the Office of Institutional Advancement. This office is dedicated to advancing the mission of UAMS through donor engagement and special events that build lasting relationships and support fundraising activities. The Associate Director of Special Events position, within this dynamic environment, is crucial to the successful planning, coordination, and execution of a variety of special events that directly contribute to these goals.

The role of Associate Director of Special Events is a management position classified under operations and is a regular full-time role. The position does not offer sponsorship and requires legal authorization to work in the United States from day one. Reporting directly to the Director of Special Events, this role is responsible for providing strategic and administrative support to enhance donor engagement efforts and ensure the smooth running of institutional events.

Ideal candidates for this role are highly organized, detail-oriented professionals with demonstrated experience in special events, development or advancement, marketing, or communications. They must possess strong project management skills, exceptional communication abilities, and a collaborative mindset to foster a productive, team-oriented culture. Additionally, the Associate Director is expected to embody a proactive, solution-oriented approach while maintaining a high level of professionalism.

Key responsibilities include providing operational support for the planning and implementation of special events, serving as on-site event support including setup and breakdown, and collaborating with both internal stakeholders and external vendors. The role involves event support across the state of Arkansas and requires developing creative, customized event communications and materials, including digital content. The Associate Director also coordinates vendor relations, manages event documentation and donor files, conducts research on potential new events, and oversees post-event activities such as debriefs, financial reconciliation, and constituent recognition.

Beyond event execution, the Associate Director supports ongoing donor engagement through stewardship and follow-up communications, social media activities, and works closely with Institutional Advancement teams to bolster engagement, prospect development, and cultivation efforts. Proficiency in Microsoft Office Suite and working knowledge of design and virtual event platforms are essential, alongside physical capabilities to handle event logistics, including the ability to lift up to 50 pounds and stand for extended periods.

UAMS offers exceptional benefits and perks for eligible positions, including comprehensive medical, dental, and vision plans for staff and their families. Additional benefits include generous holiday, vacation and sick leave policies, staff and dependent education discounts (undergraduate level), retirement plans with up to 10% matched contributions, life insurance coverage, career training opportunities, merchant discounts, and concierge pharmacy services. The University's inclusive and equitable environment ensures equal employment opportunity without discrimination based on protected status categories, aligning with Title IX regulations and other legal standards.

Working at UAMS means joining a culturally rich workplace dedicated to diversity, collaboration, and professional growth. The Associate Director of Special Events will contribute significantly to fostering philanthropic success and enhancing the overall impact of UAMS' mission through effective donor relations and memorable, well-executed events.