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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible spending accounts
Employee wellness programs
Job Description
The University of Oklahoma's Athletic Department, located at the Norman Campus, is a dynamic and prestigious division of the university dedicated to fostering excellence in collegiate athletics and special events. Recognized for its state-of-the-art facilities and commitment to providing outstanding experiences for athletes, fans, and the local community, the department plays a pivotal role in supporting university sports programs and engaging with external audiences through a variety of events. As a cornerstone of the university's vibrant campus life, the Athletic Department is known not only for sporting excellence but also for its strategic use of venues to host diverse events,... Show More
Job Requirements
- bachelor's degree or equivalent with at least 18 months of events conference management program administration or related experience
- ability to work nights weekends and some holidays frequently
- strong organizational and multi-tasking abilities
- excellent interpersonal and communication skills
- valid driver's license
- capacity for problem solving and making decisions on the spot
- basic budgeting and accounting proficiency
- experience negotiating contracts and managing vendor relationships
- ability to handle physical requirements including lifting 15-50 lbs occasionally
- willingness to travel as necessary
- ability to work under pressure and meet deadlines
Job Qualifications
- bachelor's degree or equivalent experience
- excellent internal and external customer service skills
- proven ability to multi-task and manage multiple projects simultaneously
- strong organizational skills and goal orientation
- proficient communication skills both written and verbal
- experience with contract negotiation and working with external entities
- capacity for decision making and problem solving under pressure
- knowledge of budgeting and accounting principles
- experience in event management and facility operations
- valid driver's license for event management
- experience with collegiate venue operations and facility management
- prior experience in sales or marketing within sports facilities or event venues
- ability to lead and coordinate teams including graduate assistants and student workers
Job Duties
- manage events sales process including prospecting client engagement contract negotiation and closing to achieve annual revenue and facility utilization goals
- develop and implement strategies to maximize utilization visibility and revenue for athletics department facilities including premium spaces and non-athletic programming
- lead the special events sales pipeline including prospecting client engagement contract negotiation and closing to ensure consistent progress toward annual revenue and utilization goals
- identify and pursue new business opportunities target markets and partnerships for events and facility rentals
- oversee marketing and promotion of athletics venues to local regional and national promoters organizations and corporate partners to drive bookings and enhance visibility
- cultivate and maintain long-term relationships with clients community partners and industry stakeholders to drive repeat and referral business
- draft review negotiate and execute special event contracts bids proposals riders and related agreements
- create implement and maintain special event policies procedures pricing manuals and operational documentation
- collaborate with business operations to review financial statements settlements and post-event reporting to ensure accuracy compliance and revenue optimization
- serve as on-site events lead for internal and external events resolving issues in real time and ensuring safety quality and policy compliance
- manage relationships and contracts with event labor providers equipment vendors caterers and service partners including menu coordination and service standards
- ensure all special events comply with institutional conference ncaa and applicable local state and federal regulations including minors-on-campus policies
- serve as a liaison to campus departments and local entities for graduations career fairs and other large-scale events hosted in athletics facilities
- represent the athletics department on campus and community committees related to events facilities and external engagement
- monitor facility activity schedules and usage to ensure alignment with event priorities and operational readiness
- oversee camp operations including scheduling invoicing and compliance in collaboration with compliance office
- support internal athletic events conference championships and ncaa postseason events as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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