Associate Conference Producer

Eagan, MN, USA|

Job Overview

Compensation

Salary

Range $58,100.00 - $124,300.00

Benefits

hybrid work model

flexibility

Work-life balance

Career Development

growth opportunities

Health Insurance

Dental Insurance

Vision Insurance

Disability insurance

Life insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off

Paid holidays

Mental health days

Employee assistance program

Employee incentive programs

Fitness Reimbursement

Social impact programs

Volunteer days

Job Description

Thomson Reuters is a globally recognized powerhouse in delivering trusted content and cutting-edge technology solutions that empower professionals and organizations to make informed decisions. Serving a vast array of industries including legal, corporate, tax, and accounting professionals, Thomson Reuters combines highly specialized software and actionable insights to support its clients’ pursuit of justice, truth, and transparency. The company operates worldwide with a diverse, talented workforce of approximately 26,000 employees across more than 70 countries, fostering a culture dedicated to inclusivity, continuous growth, and innovation. Thomson Reuters prides itself on its commitment to equality and a supportive work environment, providing flexible and hybrid work arrangements, comprehensive benefits, and a focus on employee wellbeing, career development, and social impact.

The role of Associate Conference Producer at Thomson Reuters offers a unique opportunity for individuals passionate about producing engaging, educational conferences tailored to the legal, corporate, and tax & accounting industries. As part of the Thomson Reuters Institute live events team, this role demands hands-on involvement in coordinating the multifaceted logistical and administrative aspects that make every event a success. The Associate Conference Producer will work closely with the manager of conference production and collaborate extensively with internal teams and external speakers to ensure that conferences are not only well-planned but also relevant, informative, and impactful.

In this dynamic position, the Associate Conference Producer is responsible for identifying and recruiting top-tier speakers and subject matter experts who are recognized leaders within their fields. The role entails organizing and leading planning calls, managing speaker correspondence, and maintaining up-to-date tracking information. Creativity plays a key part in drafting engaging conference agendas, session outlines, and associated materials that resonate with the target audience. Attention to detail is crucial when coordinating the collection of speaker bios, presentations, and other assets required for smooth conference execution.

A strong customer service orientation is expected, as well as professional representation of Thomson Reuters during conferences, including direct logistical support for senior executives and external moderators. This role also involves traveling domestically and internationally to assist with on-site event management and speaker coordination. Furthermore, leveraging artificial intelligence tools to streamline content creation and administrative duties forms a growing part of the position’s responsibilities.

Thomson Reuters offers a competitive salary range for this role, varying by location between $58,100 USD and $124,300 USD, along with a comprehensive Total Rewards package that includes flexible vacation policies, health and wellness benefits, employee incentive programs, tuition reimbursement, and opportunities for career advancement. Working at Thomson Reuters means you are part of a company that not only champions innovation and excellence but also makes a real-world impact by supporting justice, transparency, and ethical business practices globally.

Job Requirements

Bachelor’s degree required (Liberal Arts preferred)
1-3 years of experience in conference programming or content strategy
Strong organizational skills
Demonstrated research skills
Strong writing and interpersonal skills
Ability to engage with business professionals and senior executives
High energy and accountability
Proactive and service-oriented problem solving
Ability to travel domestically and internationally up to five times per year
Proficiency with MS Office Suite and PowerPoint
Basic understanding of conference AV technology
Familiarity with MS Teams, Zoom, On24 and similar software solutions

Job Qualifications

1-3 years of experience in conference programming or content strategy, with exposure to speaker curation and agenda development
Strong organizational skills and the ability to manage multiple deadlines, calls, and correspondence simultaneously
Demonstrated research skills and a critical eye for selecting and evaluating content for agendas and session materials
Strong writing skills, with the ability to draft clear, engaging agendas, session outlines, and correspondence
Strong presentation and interpersonal skills both verbal and written
Comfortably engaging business professionals and C-suite/senior executives, including via phone and email correspondence
High energy, accountability, and attention to detail and deadlines
A proactive, service-oriented approach to problem-solving and follow-through
Ability to travel domestically and internationally up to five times per year
Bachelor’s degree required (Liberal Arts preferred)
Proficiency with MS Office Suite, especially a strong working acumen of PowerPoint
Basic understanding of conference AV technology
Familiarity with MS Teams, Zoom, On24 and other conference-related software solutions

Job Duties

Help identify, recruit and maintain relationships with speakers and subject matter experts who are leaders and influencers in their respective fields
Schedule and lead planning calls with speakers, faculty, and internal stakeholders to keep conference preparations on track
Draft and send welcome letters, confirmation emails, and other correspondence to speakers and faculty throughout the conference lifecycle
Manage and maintain accurate faculty and conference details on internal tracking sites
Conduct research on current and emerging topics and trends in the Legal, Corporate, and Tax & Accounting Professionals industries to inform conference planning
Draft conference agendas, session outlines, and related conference materials that are relevant, engaging, and informative
Coordinate the collection of speaker bios, headshots, presentations, and other required materials ahead of deadlines
Collaborate with marketing and event planning teams to help ensure consistent and effective promotion and execution of each event
Provide excellent customer service and professional representation of Thomson Reuters to our clients and partners, including coordinating logistics for senior executives and external moderators, when requested
Produce run of show/housekeeping documents for program co-chairs, faculty and AV teams
Travel to attend and assist with conferences, as needed, managing on-site logistics and speaker coordination
Leverage AI tools and adopt best practices to streamline research, content drafting, and administrative tasks, while staying current on emerging AI trends relevant to conference programming and the industries we serve
Support and help drive engagement for our blue chip events, such as the Executive Briefings, ensuring these flagship programs deliver a premium experience and strong value for high-profile attendees and stakeholders