Associate, Administrative Services

HITT Contracting is a prominent construction management company renowned for its commitment to quality, integrity, and client satisfaction. Specializing in delivering comprehensive construction solutions, HITT combines forward-thinking approaches with a collaborative culture, making it a leader in the industry. As an established company that values diversity, inclusion, and employee growth, HITT fosters a workplace where every team member can thrive regardless of their background or career path. This dedication to excellence and innovation creates extraordinary experiences for clients, subcontractors, partners, and internal teams alike.

The role of the Associate, Administrative Services at HITT is critical in maintaining the seamless day-to-day operations of the office environment. This position represents the company’s brand by providing a positive and professional first impression to guests and team members. The Associate acts as a reliable point of contact, supporting a variety of administrative, concierge, facilities, reception, and finance functions. This position is ideal for individuals who are detail-oriented, adaptable, and eager to grow professionally within a dynamic workplace.

As an administrative services associate, responsibilities encompass managing postal services, coordinating events, supporting IT equipment logistics, and ensuring the smooth operation of reception and security protocols. The role requires collaboration with various departments including Marketing, BUL (Business Unit Leader), and IT to facilitate efficient office functions such as headshots for new hires, organizing meetings, and managing event logistics both onsite and offsite. The associate also plays a crucial role in maintaining office supplies, seating arrangements, and workspace updates which are essential for fostering a productive and welcoming environment.

Besides administrative duties, the associate supports facilities operations by overseeing office decor, PPE inventory, and the physical setup of workstations for new hires and outgoing employees. They manage vendor invoices and utilize department-specific systems to ensure financial accuracy. The position demands excellent organizational skills and a strong sense of ownership to complete tasks with urgency and attention to detail. Communication skills and a positive demeanor are vital for effective customer service and internal collaboration.

This position typically reports to a senior associate, manager, or BUL, providing an opportunity to learn and develop key professional competencies in a supportive setting. The associate does not have supervisory responsibilities but contributes significantly to the office culture and operational flow. In line with HITT’s core values, the ideal candidate embraces feedback, demonstrates coachability, and promotes an inclusive workplace culture where diversity is respected and nurtured.

HITT Contracting offers a stable employment environment with opportunities for career advancement within a respected industry leader. The company is committed to equal opportunity employment and maintains a drug-free workplace. Individuals passionate about delivering exceptional service, supporting team success, and contributing to a positive work atmosphere will find this role both rewarding and impactful.