Assistant/Associate Director of Conference & Event Management

Moravian University is a private liberal arts university committed to providing a comprehensive and transformative education experience. Located in Bethlehem, Pennsylvania, the university is known for its commitment to academic excellence, student development, and community engagement. The Division of Student Life at Moravian University plays a pivotal role in advancing the educational mission by supporting students' holistic development in a campus climate that encourages both challenge and support. The division emphasizes core values such as student-centeredness, collaboration, inclusivity, community focus, and transparency to create an inclusive and dynamic environment for all students.

Within this vibrant academic community, the Student Life - Office of Conference and Event Management is looking for an Assistant/Associate Director of Conference and Event Management. This is an exempt, full-time administrative position reporting directly to the Executive Director of Conference and Event Management. The role is crucial in coordinating and executing special programs and undergraduate recruitment events that engage prospective students, families, school counselors, and community organizations. It also entails working closely with the partnership office to manage logistics for conferences, special events, and summer use of residence halls across the Moravian University campuses, supporting external stakeholders.

The Assistant/Associate Director will lead efforts to bridge the Student Life division with the Admissions team, helping to deliver campus events that foster connections and enhance community engagement. This position requires hands-on leadership and operational management, including supervising student workers known as Haupert Union Conference Assistants. The role involves managing event budgets, collaborating with various campus departments such as Catering, Campus Police, Facilities, Marketing, and Event Technology, and utilizing systems like 25Live, DocuSign, Google Workspace, and Salesforce CRM to streamline event planning and execution.

The position demands strong organizational, communication, and multitasking skills, emphasizing the importance of teamwork and a proactive approach to problem-solving. The Assistant/Associate Director will also be responsible for tracking and reporting event performance metrics to measure program effectiveness and alignment with strategic goals. Additionally, the role calls for flexibility, as the successful candidate must provide on-campus event support, serve in an "on-call" capacity during the busy summer conference season, and be available to work evenings and weekends as required by the event calendar.

This role represents a unique opportunity to contribute to a university committed to student development and community engagement, providing leadership and coordination for a wide range of events that support Moravian University's mission. The ideal candidate will have a passion for higher education, strong leadership and interpersonal skills, and experience with event management in an academic setting. This position requires a bachelor's degree and prefers candidates with experience in conference services, student staff supervision, leadership development, and community engagement within a university context. Proficiency in higher education CRM systems, scheduling software, and data tracking platforms is highly desirable. Applicants should be ready to embrace the university's values and contribute positively to the Division of Student Life's goals and the broader campus community.