Assistant Wedding Coordinator

Arlington, VA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $17.00 - $24.75

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

flexible schedule

Employee Discounts

Professional development opportunities

Career advancement potential

Job Description

We are a dedicated and dynamic wedding planning company committed to creating unforgettable experiences for couples on their special day. With a deep understanding of the intricacies involved in planning weddings, our team works tirelessly to ensure every detail is meticulously managed, allowing our clients to enjoy a seamless and joyous celebration. Our company prides itself on professionalism, creativity, and a strong client-focused approach, striving to deliver exceptional service that exceeds expectations. We collaborate closely with a diverse range of vendors and venues to bring each couple's vision to life, emphasizing impeccable execution and personalized attention.

We are currently seeking a proactive and detail-oriented Assistant Wedding Coordinator to join our team. This role provides critical support during wedding events and serves as an essential extra pair of hands, eyes, and ears on the wedding day. The Assistant Wedding Coordinator will work closely with the lead planner to facilitate smooth on-site execution, including setting up personal decor elements like place cards and guest books, overseeing event breakdown, and ensuring guest satisfaction throughout the event. The position is ideal for individuals who aspire to build a rewarding career in the wedding industry and are passionate about delivering exceptional event experiences. The Assistant Wedding Coordinator must excel in communication, organization, and flexibility, as this role requires handling overlapping tasks in high-pressure environments, walking and standing for long hours, and working during evenings and weekends. Key responsibilities also include serving as a helpful resource for guests, managing unexpected needs, and maintaining a composed presence that fosters calmness and professionalism amid the bustling energy of wedding celebrations. This role offers invaluable hands-on experience and opportunities for growth within the vibrant and ever-evolving event planning sector.

Job Requirements

1+ year of experience in the hospitality industry
Legally authorized to work in the United States
Able to stand for duration of shift
Available to work late at night
Available to work weekends
Willing to travel locally

Job Qualifications

At least high school diploma or equivalent
1+ year of experience in the hospitality industry
Able to interact professionally with diverse vendors and clients
Strong organizational skills with ability to handle multiple tasks simultaneously
Excellent communication skills
Comfortable handling customer complaints
Valid driver's license preferred
Restaurant front of house or retail customer service experience preferred
Ability to work effectively in a fast-paced environment

Job Duties

Support the lead planner with on-site execution, including setting up personal decor such as place cards and guest books
Oversee the event breakdown process to ensure timely and efficient wrap-up
Serve as a resource for guests by answering questions and addressing unexpected needs during the event
Assist with day-of logistics to help the event run smoothly and according to schedule
Coordinate with vendors and venue staff to facilitate seamless event operations
Monitor the event timeline and communicate updates to the team
Help maintain a calm and organized environment during busy and high-stress moments