Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $23.00 - $25.00
Work Schedule
Standard Hours
Benefits
401K Savings Plan
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Paid Time Off
Employee Discounts
Job Description
D'Amico Hospitality is a nationally recognized and premium hospitality company that stands out as the largest event and catering organization in the Twin Cities. Renowned for its ability to flawlessly execute complex, high-profile events with precision, creativity, and consistency, the company has built a prestigious reputation in the event planning and catering sector. Their wide range of services spans corporate events, nonprofit galas, weddings, and marquee celebrations, all underscored by an unwavering commitment to quality, detail, and large-scale execution. This dedication has garnered numerous industry and regional awards, solidifying their status as a leader in the field. Awards include multiple honors as Best Catering Company by Twin Cities Business, Best Caterer for a Large Wedding awarded by Minnesota Bride Magazine, and Star Awards from the International Live Events Association, among others. Such consistent recognition highlights the company's passion for excellence and its dominant position within the industry.
The Assistant Event Planner role at D'Amico Hospitality is an integral part of the Catering Sales Department, designed to enhance the effectiveness and efficiency of the event planning process. Those in this role provide essential customer service and administrative planning support to Event Planners, ensuring that each event runs smoothly from initial inquiry through execution. The Assistant Event Planner collaborates extensively with various stakeholders, including clients, vendors, catering staff, and internal departments, to streamline the coordination of all D'Amico Hospitality products and venues. This position demands a proactive and highly engaged professional who possesses exceptional written and verbal communication skills, as they serve as a key point of contact representing the company to clients.
Responsibilities include handling incoming communications, managing event documentation such as contracts and floor plans, coordinating event details including timing and setup, sourcing specialized signage and rental equipment, and providing on-site support during events as necessary. The Assistant Event Planner also plays a supportive role by attending production and sales meetings, serving as a backup in handling tours and client meetings, and assisting with administrative tasks to maintain smooth operations. The physical demands of the role require the ability to engage attentively in communications, utilize computer skills proficiently, remain stationary for extended periods, handle moderate lifting, and travel to various event sites and meetings. Compensation includes a comprehensive benefits package featuring a 401k savings plan, health, dental, vision and life insurance with FSA and HSA options, employee discounts, and paid time off. This position is suited to candidates passionate about hospitality and eager to contribute to a highly respected and award-winning event planning organization.
The Assistant Event Planner role at D'Amico Hospitality is an integral part of the Catering Sales Department, designed to enhance the effectiveness and efficiency of the event planning process. Those in this role provide essential customer service and administrative planning support to Event Planners, ensuring that each event runs smoothly from initial inquiry through execution. The Assistant Event Planner collaborates extensively with various stakeholders, including clients, vendors, catering staff, and internal departments, to streamline the coordination of all D'Amico Hospitality products and venues. This position demands a proactive and highly engaged professional who possesses exceptional written and verbal communication skills, as they serve as a key point of contact representing the company to clients.
Responsibilities include handling incoming communications, managing event documentation such as contracts and floor plans, coordinating event details including timing and setup, sourcing specialized signage and rental equipment, and providing on-site support during events as necessary. The Assistant Event Planner also plays a supportive role by attending production and sales meetings, serving as a backup in handling tours and client meetings, and assisting with administrative tasks to maintain smooth operations. The physical demands of the role require the ability to engage attentively in communications, utilize computer skills proficiently, remain stationary for extended periods, handle moderate lifting, and travel to various event sites and meetings. Compensation includes a comprehensive benefits package featuring a 401k savings plan, health, dental, vision and life insurance with FSA and HSA options, employee discounts, and paid time off. This position is suited to candidates passionate about hospitality and eager to contribute to a highly respected and award-winning event planning organization.
Job Requirements
- high school diploma or equivalent
- previous experience in customer service or hospitality preferred
- excellent verbal and written communication skills
- ability to manage multiple projects and deadlines
- proficiency in microsoft office including excel
- ability to remain stationary for extended periods
- ability to bend lift and carry items up to 50 pounds occasionally
- valid driver’s license and reliable transportation
- willingness to travel to different event locations
- availability to work flexible hours including evenings and weekends
- strong attention to detail and organizational skills
- computer literate with proficiency in email management and data entry
Job Qualifications
- high school diploma or equivalent
- excellent written and verbal communication skills
- strong organizational skills and attention to detail
- proficiency in computer applications including email and microsoft excel
- ability to work collaboratively with multiple departments and external vendors
- experience in customer service or hospitality preferred
- ability to multitask and manage time effectively
Job Duties
- handle incoming calls and emails from prospective and current clients as assigned working under the guidance of assigned event planner(s)
- assist with updating and maintaining all relevant paperwork including contracts event orders and floor plans
- collaborate with vendors catering staff and internal departments to ensure all event details such as timing setup and special requests are seamlessly planned documented and executed
- create and source specialty signage rental equipment wares and other event-day collateral as needed
- attend production meetings sales meetings networking events and client meetings as requested
- serve as backup for sales staff when event planners are unavailable handling tours meetings and paperwork updates as directed
- provide backup support for the front desk sales administrative assistant and general office facility functions as needed
- provide on-site support for events as required
- perform additional duties as assigned in a prompt courteous and professional manner
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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