Assistant Director of Events

Alpha Omicron Pi Fraternity (AOII) is a longstanding organization dedicated to enriching the Fraternity and Sorority Life community, with a history dating back to its founding on January 2, 1897, at Barnard College. Over the years, AOII has grown significantly, now boasting chapters on more than 200 college campuses across the United States and Canada, and proudly having initiated over 211,000 members. AOII prides itself on fostering an inclusive culture that celebrates diversity and promotes equity for all its members regardless of BIPOC, LGBTQ+, national origin, religion, disability, Veteran status, age, or any other legally protected characteristic. This commitment to inclusivity supports a culture where staff, members, and volunteers alike feel empowered to bring their full, authentic selves to the organization, whether working remotely or at headquarters. The AOII staff team functions under core cultural principles known as the AOII Ends, which guide the organization’s mission to Inspire Ambition. These principles include accountability, ownership, ambition, collaboration, diversity, equity, and inclusion, engagement, leadership, innovation, sense of belonging, open and honest communication, and service. AOII’s dedication to its mission and these values has established it as a respected and dynamic leader within the fraternity community.

The Assistant Director of Events is a crucial role within the Education, Training and Events Department at AOII, reporting directly to the Director of Education, Training and Events. This position specializes in overseeing the planning, coordination, and logistics of the fraternity's signature events, chapter milestone celebrations, and various meetings. The Assistant Director ensures that all events align closely with the fraternity’s mission, strategic initiatives, and core objectives as defined by the AOII Ends. Key responsibilities include developing detailed schedules for major programs such as Leadership Academy, Camp AOII, Volunteer Summit, and Convention, while managing registration processes to provide a smooth and seamless experience for all attendees.

This role requires meticulous management of all event logistics, including hotel arrangements, audio-visual needs, catering, transportation, and event materials. It also involves ongoing coordination and communication with HQ staff, volunteers, and a variety of external vendors. Strong collaboration with the Communications Department is essential to develop and distribute engaging digital and printed promotional materials, ensuring participants are well-informed at every stage of the event lifecycle. In addition, the Assistant Director is responsible for organizing smaller gatherings and specialized events, including board meetings and retreats held at AOII headquarters and other locations. This includes direct involvement in milestone anniversary celebrations for chapters, providing gifts and travel logistics support, and acting as the event planner for significant annual celebrations such as the JWH Cup.

The Assistant Director must demonstrate excellent interpersonal skills, high emotional intelligence, the ability to prioritize multiple tasks efficiently, and strong written and verbal communication capabilities. They must be adept at problem-solving and managing resources effectively, including budget planning and allocation of human and financial assets. The position requires physical mobility for office tasks and occasional lifting, as well as the flexibility to work evenings and weekends and travel as needed. The salary range for this role is $50,000 to $62,000, reflecting the level of responsibility and the impact the position has on advancing AOII's mission through meaningful and well-executed events. This is an opportunity for a dedicated and organized individual to join a values-driven team committed to inspiring ambition and fostering an inclusive, engaged community.