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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,000.00 - $62,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
remote work
Job Description
Alpha Omicron Pi Fraternity (AOII) is a longstanding organization dedicated to enriching the Fraternity and Sorority Life community, with a history dating back to its founding on January 2, 1897, at Barnard College. Over the years, AOII has grown significantly, now boasting chapters on more than 200 college campuses across the United States and Canada, and proudly having initiated over 211,000 members. AOII prides itself on fostering an inclusive culture that celebrates diversity and promotes equity for all its members regardless of BIPOC, LGBTQ+, national origin, religion, disability, Veteran status, age, or any other legally protected characteristic. This commitment to... Show More
Job Requirements
- Bachelor's degree
- Ability to effectively read, write, and speak the English language
- Physical mobility and dexterity to transport file and operate general office equipment (telephone, fax, copier, computer, etc.)
- Experience in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
- Must be able to work evening and weekend functions as necessary
- Must be willing and able to travel
- Membership in a Fraternity/Sorority preferred
Job Qualifications
- Bachelor's degree
- Ability to effectively read, write, and speak the English language
- Experience in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
- Membership in a Fraternity/Sorority preferred
- Three years of relevant experience preferred
- Strong written and verbal communication skills
- High-level of emotional intelligence
- Strong interpersonal skills
- Ability to assist in budget planning
- Ability to maintain confidentiality
- Ability to think and act independently and work individually or as a member of a team
Job Duties
- Collaborates with the Director of Education, Training and Events to shape the intent and vision for Fraternity events and identify how events can best support the Fraternity's mission, AOII Ends, and strategic plan objectives
- Develops schedules for Leadership Academy, Camp AOII, Volunteer Summit, and Convention
- Oversees the registration process, including setup, report pulling, and communication with relevant staff to ensure a smooth registration experience for attendees
- Coordinates all event logistics, including hotel BEOs and resumes, AV requests, meal coordination, meeting space needs, print materials, and resource management
- Manages rooming lists and serves as a liaison between AOII and event vendors - hotel personnel, caterers, restaurants, transportation companies, AV suppliers, and others - regarding event needs
- Writes website content and email communications for events
- collaborates with the Communications Department on social media promotions and ensures attendees receive clear, timely information throughout the event cycle
- Partners with the Communications Department to ensure digital and print event communication materials are promoted and ordered on schedule and that AV/presentation materials are prepared for execution
- Coordinates hotel room booking, meals, and logistics for smaller in-person gatherings at HQ and other locations, including board meetings, committee retreats, All Hands staff meetings, and other special events
- Oversees collaboration with chapter officers and advisors on the planning of milestone anniversary celebrations, including gifts, visitor travel and logistics, and event planning consultation
- serves as event planner for JWH Cup celebrations and/or centennial chapter celebrations in collaboration with chapter representatives
- Collaborates with the Events Consultant, Communications Department, Collegiate Experience Department, and Education, Training and Events Department to plan membership education and event initiatives
- Prepares and educates staff and volunteers on their roles and responsibilities in connection with events
- Assists with the development of event budgets and works with all parties utilizing the budget to manage expenses
- Assists in the development of educational resources and training opportunities in collaboration with the ETE team, Collegiate Experience, professional staff, and volunteers
- Assists with other Fraternity priorities as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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