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Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $54,500.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Tuition remission
Life insurance
Retirement Plan
Paid Time Off
Job Description
Lewis & Clark College is a prestigious private liberal arts institution located on 137 acres of beautifully landscaped grounds in the southwest hills of Portland, Oregon. The college is committed to sustainability, demonstrated by its robust recycling programs, energy conservation efforts, alternative transportation options, and farm-to-fork initiatives. Lewis & Clark College fosters an inclusive and diverse work environment, encouraging candidates from diverse backgrounds to apply while adhering to equal employment opportunity standards. Benefitting from a competitive benefits package that offers health, dental, vision insurance, tuition remission, life insurance, and retirement options, employees enjoy a balanced and supportive workplace. The campus... Show More
Job Requirements
- Bachelor’s degree
- Minimum three years of relevant experience in event operations, hospitality, facilities services, or related field
- Ability to handle complex logistics and risk management
- Strong communication skills
- Capacity to work under pressure and manage competing priorities
- Experience with technology tools like EMS Campus, Smartsheet, Asana, Google Workspace, CRM, and event diagramming software
- Ability to supervise and mentor student staff
- Willingness to work flexible hours including evenings, weekends, and holidays during peak periods
- Capacity to walk between venues, lift up to 35 lbs, and manage event operations on-site
- Commitment to inclusivity and sustainability
- Ability to exercise sound judgment, discretion, and adaptability
Job Qualifications
- Bachelor’s degree
- At least three years of experience in event operations, hospitality, facilities services, or a related field
- Demonstrated experience in fast-paced environments with multiple stakeholders and high service expectations
- Ability to operate effectively with limited structure and a high degree of autonomy
- Strong contract negotiation and vendor management skills
- Excellent verbal and written communication
- Ability to foster collaboration and build trust with colleagues and external partners
- Commitment to exceptional customer service
- Emotional intelligence and professional resilience
- Experience coordinating event logistics and vendor relations
- Previous leadership or team management experience
- Familiarity with ADA requirements and Fire Marshal regulations
- CMP, CSEP, or CCEP certification is a plus
- Experience with AI tools or process improvement methodologies
- Bachelor’s degree in Marketing, Communications, or Hospitality Management preferred
Job Duties
- Oversee venue scheduling and space utilization, coordinating the booking of events and event support services
- Guide faculty, staff, and student planners through the full event planning process including scheduling, resource coordination, logistics, safety, accessibility, and post-event wrap-up
- Manage and respond to high volumes of event and space inquiries, delivering timely, accurate, and professional communication to stakeholders
- Develop event diagrams, timelines, and operational plans
- Coordinate event needs with AV and Facilities teams aligning infrastructure, staffing, and operational constraints
- Serve as a central coordination point for event operations aligning support services across AV, custodial, catering, Campus Safety, IT, Facilities trades, and external vendors
- Ensure consistent application of safety guidelines, ADA requirements, and institutional event policies
- Serve as on-site operations lead for diverse events such as ceremonies, academic symposia, weddings, memorials, sports events, and photo shoots
- Resolve logistical challenges to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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