Assistant Community & Alumni Engagement Coordinator

The University of Wisconsin-Madison is a prestigious public research institution known for its commitment to excellence in education, research, and community engagement. As one of the flagship campuses in the UW System, it offers a diverse and inclusive environment where individuals are valued for their unique backgrounds and contributions. Wisconsin Athletics, part of the university's extensive campus life, plays a vital role in fostering a strong community connection among students, alumni, and the broader public through sports and engagement initiatives.

Within Wisconsin Athletics, the Engagement & Community Outreach and Alumni Relations departments work collaboratively to build lasting relationships with former and current student-athletes while expanding the university's community impact. These departments focus on creating strategic programs that resonate with various stakeholders, promoting involvement, service, and pride in the Wisconsin Badgers experience.

The Assistant Community & Alumni Engagement Coordinator is an integral 11-month university staff position dedicated to supporting these collaborative efforts. Serving as a bridge between Engagement & Community Outreach and Alumni Relations (also known as the W Club), this role emphasizes strengthening ties with alumni and expanding the outreach impact within the Wisconsin community. The position is structured to offer vital administrative, event planning, marketing, and programming support designed to foster meaningful connections across a broad spectrum of university constituents.

The coordinator will play a key role in planning and managing alumni events, ensuring seamless execution through logistics management including registration, marketing efforts, vendor coordination, and on-site event support. By collaborating closely with the W Club staff, the individual will help define event goals and contribute to post-event evaluations for continuous improvement. Beyond events, the coordinator will engage in marketing and storytelling, utilizing digital platforms and analytics to enhance alumni engagement and brand awareness. This includes crafting compelling content, designing materials, and leveraging tools like Salesforce, Cvent, Podium X, Canva, and G Suite to drive communication strategies.

Community service and strategic initiatives are another cornerstone of the role, particularly through the administration of programs like Badgers Give Back which promotes community involvement by student-athletes, alumni, and staff. The role requires the design and coordination of service opportunities, oversight of youth ticket programs, and the management of donations to ensure they align with strategic objectives and exhibit measurable impacts.

The assistant coordinator will also contribute to cross-unit collaboration by acting as a liaison between departments, supporting large-scale athletics events such as Badger Built, participating in team meetings and committees, and contributing to strategic reporting and special projects. The role extends to student affairs programming support, assisting in the design and administration of student-focused programs, providing guidance to students and stakeholders, and potentially supervising student employees.

This position offers a competitive hourly rate of $20 and includes generous vacation, holiday, and paid time off accrual within an 11-month appointment schedule. Although health insurance benefits are not provided, employees receive valuable perks including Badger gear and tickets to major varsity sports events, enhancing their connection to the university community. Notably, the role also offers the opportunity to participate in the Emerging Leaders Program, an initiative designed to develop professional skills, expand networks, and explore career pathways in a supportive, dynamic environment.

This fixed-term appointment extends until June 2027 and encourages applicants who bring enthusiasm, professionalism, and a proactive, growth-minded approach to join Wisconsin Athletics in advancing its mission to serve its community and uphold its tradition of excellence.