Arts Events Coordinator

Wheaton College is a renowned Christian liberal arts college dedicated to providing an exceptional education that integrates rigorous academics with a Christ-centered worldview. Located in Wheaton, Illinois, the college serves a diverse student body and is recognized for its commitment to academic excellence, spiritual formation, and community engagement. Wheaton College’s Conservatory of Music stands out as one of the premier music schools, offering comprehensive programs that nurture artistic talent and professional skills in a faith-based environment. The Conservatory hosts a variety of high-caliber concerts, events, and artist residencies throughout the academic year, creating vibrant opportunities for students and the community to engage with renowned musicians and educators.

The Arts Events Coordinator role within the Conservatory of Music is a unique and dynamic position focused on the coordination and successful execution of major concert and event productions. Reporting directly to the Manager of Arts Events & Operations, this role is pivotal in ensuring seamless production support for a range of events such as the Chicago Symphony Orchestra performances, the Christmas Festival, Children’s Concert, Commencement Concert, and other assigned performances. As a 0.88 full-time equivalent (FTE) position, the role involves averaging 40 hours per week for nine months and 20 hours per week for three months, totaling 1,830 annual work hours. Compensation for this role ranges from $23.00 to $24.50 per hour.

Key responsibilities include serving as Head House and Stage Manager for major events, overseeing student staff recruitment, training and supervision, and managing box office and front-of-house operations. The coordinator will also act as the lead administrator of the Spektrix ticketing system, responsible for event setup, user management, sales reconciliation, and ensuring that ticketing hardware is maintained and secure. This role requires strong collaborative skills to coordinate with technical teams, hospitality providers, and the Registrar’s Office to deliver exceptional event experiences.

Additionally, the Arts Events Coordinator ensures strict compliance with safety, risk management, and security protocols, including emergency preparedness training for all event staff. The position supports guest artist engagements by handling logistics such as travel and hospitality, and assists the Arts Marketing and Promotions Specialist with event promotion and maintaining online event presence. This multifaceted role demands exceptional organizational abilities, a proactive attitude, and the capacity to manage multiple priorities in a high-profile, fast-paced environment. Given the nature of events, evening and weekend work is expected.

Overall, this opportunity offers candidates a chance to contribute to a prestigious institution while developing advanced skills in arts event coordination within a supportive, mission-driven community. Wheaton College values candidates who align with its Statement of Faith, Community Covenant, and commitments to diversity, gender equity, and Christian character, reflecting the college's holistic approach to education and campus life.