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Job Overview
Employment Type
Full-time
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible schedule
wellness programs
Job Description
Taft School is a prestigious independent day and boarding school committed to providing an outstanding educational experience. Located in a vibrant community, Taft emphasizes academic excellence, personal growth, and strong community values. The school fosters a supportive and inclusive environment where students are encouraged to grow intellectually, socially, and ethically. Taft's Admission Office plays a crucial role in welcoming prospective families and helping them understand the unique opportunities the school offers. \n\nThe Admission Visit Coordinator and Receptionist position is a vital component of the Admission team, dedicated to ensuring that prospective families have a warm, organized, and informative visit experience.... Show More
Job Requirements
- high school diploma
- at least one year of receptionist experience
- strong communication skills
- strong organizational skills
- attention to detail
- ability to work in a diverse environment
- prior customer service, hospitality or administrative experience
- proficiency with Google Workspace and CRM systems
- ability to multitask
- ability to work after hours and weekends during peak admissions times
Job Qualifications
- high school diploma required, undergraduate degree preferred
- at least one year of experience in a receptionist position
- strong written and verbal communication skills
- strong organizational skills
- attention to detail and ability to work in a diverse environment
- prior experience in customer service, hospitality, or administrative support
- proficiency in Google Workspace and comfort with admission software or CRM systems
- ability to multitask and remain calm under pressure
- ability to work after normal business hours and on weekends as needed
Job Duties
- serve as the welcoming face of the admission office for visiting families
- facilitate introductions between prospective families and their tour guides as well as with their admission counselors
- coordinate prospective family meetings with coaches, program directors, and department heads as needed
- oversee and organize the tour guide program including recruiting and training student tour guides, coordinating and scheduling all campus tours, appointing and overseeing the admission council and council heads
- prepare materials and spaces for visits including welcome packets and meeting rooms
- coordinate with Aramark to provide refreshments for admission visitors
- track and follow up with visiting families to ensure a positive experience
- schedule, coordinate, and assist with admitted student days
- provide administrative support to the director of enrollment and the admission department as directed
- assist families with completing application materials and navigating the admissions process
- maintain confidentiality of all admission and applicant records, files, and information
- forward necessary admission materials to traveling admission counselors
- provide admission department information to other departments as needed
- assist other departments throughout the school on an as-needed basis
- field and respond to phone, mail, and email inquiries from applicants and parents
- arrange off-campus interviews and meetings as necessary
- serve as a warm and welcoming receptionist in the admissions reception room
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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