Administrative Support Assistant, UT Extension Eastern Region Office: UTIA
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $32,868.36 - $41,427.90
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Career development opportunities
Employee wellness programs
Tuition Assistance
Job Description
The UT Extension Eastern Region Office is a vital part of the University of Tennessee's outreach and educational efforts throughout the eastern region of Tennessee. As a key branch of UT Extension, this office plays a crucial role in delivering research-based information and educational programs related to agriculture, family and consumer sciences, and community resource development. Funded through a combination of federal, state, and local government sources, the Eastern Region Office supports county staff and the diverse communities they serve by providing administrative assistance and coordinating programmatic activities. The office is dedicated to fostering strong connections among county personnel, stakeholders,... Show More
Job Requirements
- High school graduate or equivalent
- 1-3 years of experience in an office-type environment
- Prior experience or background knowledge of Extension
- Experience working with the public
- Valid driver’s license
- Legally authorized to work in the United States on a full-time basis without need for sponsorship
- Computer knowledge in Microsoft Office, Quicken, SUPER, DASH, Zoom, QuestionPro, SharePoint, Adobe, WordPress
- Ability to multitask and maintain effective communication
- Knowledge of office equipment and building maintenance
- Strong public relations skills
Job Qualifications
- High school graduate or equivalent
- 1-3 years of experience in an office-type environment
- Prior experience or background knowledge of Extension
- Experience working with the public
- Valid driver’s license
- Computer knowledge in Microsoft Office, Quicken, SUPER, DASH, Zoom, QuestionPro, SharePoint, Adobe, and WordPress
- Office skills including typing and bookkeeping
- Ability to maintain good public relations
- Knowledge of office equipment and building maintenance
- Ability to multitask and ensure effective communication
- Preferred certifications include CAP certification
- Training in accounting, office management, office technology, and business administration
- Classes from community college or vocational/business school in computer and office skills are a plus
Job Duties
- Interact with clients, stakeholders, county personnel, other departmental staff and UT/TSU administration
- Greet visitors, answer phones, respond to e-mail inquiries, route requests, and distribute mail
- Prepare and ship UPS, USPS and FedEx packages
- Coordinate with UTK departments, UT and TSU personnel, and county staff to respond to technical needs and resolve problems
- Communicate with donors and sponsors and create follow-up correspondence
- Produce posters, handouts, reports, documents, signage, and newsletters
- Maintain lists of participants and sponsors
- Maintain reports, documentation, and procedural manuals
- Maintain COVID-19 compliance sanitization and safety procedures
- Manage office supplies and equipment
- Provide technical support and training on software platforms
- Assist with onboarding and training staff
- Perform data entry in IRIS, SUPER, and Best of Show software
- Review leave certification and ensure compliance
- Plan and conduct administrative support trainings
- Manage financial accounts, prepare budgets, reconcile accounts, process invoices
- Coordinate and book travel plans
- Maintain calendars and schedule meetings
- Manage vehicle maintenance and space inventories
- Perform additional regional duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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