Administrative Specialist I - Field

Midland, TX, USA|

Job Overview

Compensation

Salary

Range $45,000.00 - $67,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee assistance program

Professional Development

Flexible work environment

Job Description

ONEOK is a Fortune 500 company with over 100 years of experience as a leading midstream service provider in the energy sector. Renowned for its commitment to safety, sustainable operations, environmental responsibility, and employee focus, ONEOK has established itself as a trusted and reliable company in the industry. With a legacy of excellence and continuous growth, ONEOK offers a dynamic work environment dedicated to operational integrity and innovation. The company emphasizes a supportive culture that values diversity, inclusion, and accessibility for all employees. ONEOK operates with a strong focus on compliance, efficiency, and collaboration, driving success through teamwork and adherence to industry standards. Their operations span multiple locations and involve both office and field activities, showcasing a broad range of opportunities for professional development and hands-on experience.

The Administrative Assistant role at ONEOK is designed for individuals who want to play a critical supportive role in the efficient running of operational and field departments. This position offers an employment opportunity ranging from $45,000.00 to $67,000.00 annually with direct supervision, making it ideal for candidates who are beginning their careers or have limited administrative experience in a corporate or industrial setting. The role is integral to maintaining smooth administrative operations by performing routine but essential tasks such as organizing documents, processing invoices in accordance with GAAP and SOX guidelines, maintaining compliance files, and assisting with budgets and expenditures. The Administrative Assistant also supports the coordination of meetings, training sessions, travel arrangements, and office logistics. Emphasis is placed on accurate record-keeping, data entry, and communication between departments and with external stakeholders.

Working at ONEOK means engaging in a well-organized and supportive environment that values attention to detail, adherence to policies, and excellent communication skills. The position requires capabilities in using office software like Word and Excel, handling standard office equipment, and organizing physical and electronic filing systems. This role contributes significantly to the operational success of the company by supporting both people and processes, ensuring administrative functions comply with accounting standards and internal controls. Additionally, the job entails participation in minor audits and departmental projects, providing an opportunity to gain insights into company workflows and regulations.

This role suits someone who thrives in a structured environment where time management and prioritization are essential. The Administrative Assistant will have the opportunity to develop their skills in accounting support, document management, event coordination, and operational data reporting. Working at ONEOK offers not just a job but a career path in a leading firm that prioritizes safety, sustainability, and employee well-being, equipped with competitive pay and a culture that fosters growth and inclusion. This career opportunity highlights the company’s dedication to building a competent administrative team that underpins its operational and strategic goals.

Job Requirements

High school diploma or equivalent
0-1 year related work experience
Knowledge of basic office procedures and organizational policies
Familiarity with standard office equipment and basic computer applications
Ability to perform routine tasks such as filing, sorting, and data entry accurately
Effective verbal and written communication skills
Ability to maintain compliance with company documentation policies
Skilled in operating office equipment like copiers, scanners, and postage machines
Ability to manage time and prioritize tasks
Capable of following instructions and established administrative processes

Job Qualifications

High school diploma or equivalent
Knowledge of basic office procedures, organizational policies, and workflows
Familiarity with standard office equipment and basic computer applications such as Word and Excel
Ability to perform routine administrative tasks with accuracy
Effective communication skills
Ability to maintain accurate records and comply with company policies
Skills in time management, prioritizing tasks, and organizing filing systems
Ability to follow instructions and established processes
Experience in a structured office environment preferred but not required

Job Duties

Perform basic administrative coordination and accounting tasks such as organizing material requisitions and invoices
Process invoices for cost centers and maintain vendor profiles to comply with GAAP and SOX guidelines
Track expenditures and perform routine budget updates
Maintain files for compliance documentation and regulatory filings
Assist in updating logs, trackers, and databases for operational data including employee training records and inventory lists
Coordinate travel arrangements and prepare check requests
Manage mail and shipping delivery and coordinate office cleaning and maintenance
Provide administrative support and communication assistance to field personnel and internal teams
Assist in organizing and maintaining documents and records
Communicate routine updates and escalate complex issues
Assist with event and meeting coordination including room reservations, materials preparation, and catering arrangements
Enter and update data in company systems and support data reporting
Maintain inventory of office supplies and perform general office tasks such as filing and scanning
Support minor departmental audits and special projects as assigned