Administrative Services Coordinator / Property Administrator

Our client is a leading real estate industry organization based in Washington, DC, specializing in property management and commercial real estate services. With a commitment to excellence and a strong focus on client satisfaction, this company has built a solid reputation for providing top-tier property administrative support and operational efficiency in the dynamic real estate market. Their team is composed of dedicated professionals who work collaboratively to manage a diverse portfolio of properties and ensure seamless property operations that meet the highest standards. The company values integrity, professionalism, and a proactive approach to tackling challenges in property administration.

This opportunity is for an Administrative Services Coordinator / Property Administrator role on a 4+ months contract basis, located onsite at 2000 M Street NW, Washington, DC. The position offers a pay range of $20 - $22.50 per hour and includes attractive employee benefits such as health insurance covering medical, dental, and vision, participation in a 401(k) plan, and paid sick leave depending on work location. The work schedule is Monday through Friday, from 8:30 AM to 5:00 PM EST, offering a structured and consistent work environment. The assignment holds potential for extension and possible full-time conversion based on performance and business needs.

The role of an Administrative Services Coordinator / Property Administrator is pivotal in providing comprehensive administrative support to the onsite property management team. This includes managing communications by answering phones, greeting tenants, visitors, vendors, and clients in a professional manner, and serving as the primary liaison between tenants and building management. The position requires expertise in maintaining digital and physical filing systems, handling confidential records, and managing incoming and outgoing mail along with courier services. Maintaining office supply inventory and supporting day-to-day operations is also expected.

Financial administrative tasks are a significant component of this role, involving processing accounts payable and receivable, managing invoices, payments, tenant billing statements, entering invoices into the Procure-to-Pay (P2P) system, monitoring approval workflows, and handling purchase orders and vendor contracts. Additionally, the coordinator will coordinate work orders with building operations and maintenance teams, ensuring smooth functioning of property services.

This role demands a detail-oriented professional with strong organizational skills capable of prioritizing multiple tasks effectively in a fast-paced environment. Excellent communication skills, both written and verbal, are essential to foster excellent relationships with tenants and stakeholders. Candidates must also possess strong customer service skills and demonstrate a professional front desk/reception experience, underscoring the importance of first impressions and client interactions.

Overall, this contract position offers a fantastic opportunity for candidates with a background in property administration or commercial real estate who seek to contribute to a reputable organization while leveraging their administrative and financial processing expertise. The company encourages applicants with a strong work ethic and reliable attendance who are committed to supporting the team and contributing to the property management operations. This role is ideal for someone who thrives in a collaborative team environment but can also work independently and take initiative.