Job Overview
Compensation
Type:
Hourly
Rate:
Range $24.00 - $26.44
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible work schedule
Job Description
Kidder Mathews is a distinguished leader in the commercial real estate industry, boasting a rich history that spans over 56 years. As the largest fully independent commercial real estate firm in the Western United States, Kidder Mathews is dedicated to fostering an innovative and dynamic work culture, which has earned it more than 100 "best workplace" awards. The company operates across 19 offices located in Washington, Oregon, California, Idaho, Nevada, and Arizona, with a professional team of over 900 individuals. Kidder Mathews offers a comprehensive suite of services including brokerage, appraisal, asset services, consulting, and debt & equity finance across... Show More
Job Requirements
- High school degree or equivalent
- 1+ year(s) office and/or customer service experience
- Strong computer skills specifically in MS Office programs Word, Outlook, PowerPoint, Excel
- Customer service oriented with interpersonal skills
- Ability to work with minimal supervision
- Excellent English communication skills
- Polite and professional telephone etiquette
- Ability to multi-task and prioritize
- Highly accurate and detail-oriented
- Ability to function in a team environment
- Ability to type a minimum of 65 wpm
- Professional level of confidentiality
- Ability to take ownership of assigned tasks with high level of initiative
Job Qualifications
- High School Degree or equivalent required, Bachelor’s degree or combination of education and experience preferred
- 1+ year(s) office and/or customer service experience
- Experience operating a multi-line phone system, preferred but not required
- Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel)
- Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clients
- Ability to work with minimal supervision, know when to ask questions, and lead by example
- Ability to speak, write and understand English with excellent grammatical, oral and written communication skills
- Polite and professional communication, telephone etiquette, and professional appearance
- Ability to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environment
- Highly accurate, attentive, and detail-oriented
- Able to function in a team environment, utilizing resources to execute tasks and solve problems
- Ability to type a minimum of 65 wpm
- Professional level of confidentiality in handling employee and Broker information
- Excellent communication skills to be able to function in a team environment to work a project through to completion
- Ability to take ownership of assigned tasks with high level of initiative
Job Duties
- Work well as a team player and maintain good relationships with co-workers in a close-knit team environment
- Support a fast-paced, high-profile sales force with administrative tasks, demonstrating excellent customer service and overall can-do attitude
- Route calls professionally and greet visitors with a polite check-in experience
- Keep an accurate "in/out" log of which brokers, employees, and visitors are in the office
- Receive and distribute faxes, mail, and deliveries
- prepare outgoing mail including overnight and courier packages
- Maintain a clean and professional front desk and lobby areas, keeping equipment and supplies neat and orderly
- Each morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the day
- Keep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitized
- At the end of the day, clean up and put away supplies and dishes in common areas
- Operate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc.
- Maintain inventory of office and break room supplies and pre-printed stationery products
- Approve invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.)
- Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation)
- reconcile the accounts each month
- Schedule and manage the calendar for our e-mail distribution system of flyers
- Provide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office Manager
- Enter information daily into various property and client databases used by the office
- Perform research, special projects, record-keeping, and other miscellaneous duties as needed for the office
- Perform other duties or projects as requested
Job Location
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