Administrative Services & Communications Coordinator
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $47,372.00 - $68,766.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Job Description
Kentucky Municipal Energy Agency (KYMEA) is a joint-public agency committed to serving the energy needs of municipal electric utilities throughout the Commonwealth of Kentucky. KYMEA was founded with the mission to deliver reliable, affordable, and sustainable power to its member communities. The agency’s portfolio encompasses a diverse range of generation resources, including renewable energy projects alongside traditional power facilities. This diversity ensures resiliency and long-term stability for the communities KYMEA serves.
KYMEA values collaboration, innovation, and integrity in all aspects of its operation. The organization plays a significant role in supporting local growth and offers meaningful career opportunities to individuals dedicated to making a positive impact in Kentucky. As a growing organization, KYMEA is expanding its team and committed to fostering an inclusive, dynamic workplace culture that encourages professional development and community engagement.
The role of the Administrative Services & Communications Coordinator is essential to the ongoing success and seamless operation of KYMEA. This position blends high-level administrative support with communications and event coordination responsibilities, supporting the agency’s leadership, board of directors, and member communities effectively. As a key liaison internally and externally, the coordinator will provide executive and board support, managing meeting logistics, preparing agendas and packets, and maintaining accurate recordkeeping. Additionally, the role includes administration of the board portal and coordination of various member events, public meetings, and agency functions, covering tasks such as registrations, materials preparation, and logistical arrangements.
The coordinator will also be responsible for drafting, formatting, and proofreading communications in multiple formats, including emails, newsletters, social media posts, publications, and media notices. Maintaining marketing materials, videos, and social media content will be part of their efforts to keep members and the public well-informed and engaged.
Operational duties include managing agency calendars, coordinating travel and vendor communications, overseeing office operations, and maintaining critical mailing lists, directories, and records related to board policies. The Administrative Services & Communications Coordinator will also provide general administrative assistance to staff and leadership by scheduling meetings, preparing documents, responding professionally to inquiries, and welcoming visitors, vendors, and guests. This role demands meticulous organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. KYMEA offers this exempt salaried position with an annual salary range of $47,372 to $68,766, depending on experience and qualifications, located in the Administration Department based in Louisville, KY.
KYMEA values collaboration, innovation, and integrity in all aspects of its operation. The organization plays a significant role in supporting local growth and offers meaningful career opportunities to individuals dedicated to making a positive impact in Kentucky. As a growing organization, KYMEA is expanding its team and committed to fostering an inclusive, dynamic workplace culture that encourages professional development and community engagement.
The role of the Administrative Services & Communications Coordinator is essential to the ongoing success and seamless operation of KYMEA. This position blends high-level administrative support with communications and event coordination responsibilities, supporting the agency’s leadership, board of directors, and member communities effectively. As a key liaison internally and externally, the coordinator will provide executive and board support, managing meeting logistics, preparing agendas and packets, and maintaining accurate recordkeeping. Additionally, the role includes administration of the board portal and coordination of various member events, public meetings, and agency functions, covering tasks such as registrations, materials preparation, and logistical arrangements.
The coordinator will also be responsible for drafting, formatting, and proofreading communications in multiple formats, including emails, newsletters, social media posts, publications, and media notices. Maintaining marketing materials, videos, and social media content will be part of their efforts to keep members and the public well-informed and engaged.
Operational duties include managing agency calendars, coordinating travel and vendor communications, overseeing office operations, and maintaining critical mailing lists, directories, and records related to board policies. The Administrative Services & Communications Coordinator will also provide general administrative assistance to staff and leadership by scheduling meetings, preparing documents, responding professionally to inquiries, and welcoming visitors, vendors, and guests. This role demands meticulous organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. KYMEA offers this exempt salaried position with an annual salary range of $47,372 to $68,766, depending on experience and qualifications, located in the Administration Department based in Louisville, KY.
Job Requirements
- Associate degree or equivalent in business communications or related field
- Minimum 3 years of experience in administrative support or communications coordination
- Proficiency in Microsoft 365 including Word Excel PowerPoint Outlook
- Ability to manage multiple tasks and priorities efficiently
- Strong written and verbal communication skills
- Experience in public sector or nonprofit organizations preferred
- Capacity to handle confidential information with discretion
- Excellent organizational skills and attention to detail
Job Qualifications
- Associate degree or equivalent in business communications or related field
- 3+ years of experience in administrative support or communications coordination public sector or nonprofit preferred
- Proficiency in Microsoft 365 including Word Excel PowerPoint Outlook
- Experience with Canva Adobe Creative Cloud or similar design tools preferred
- Strong organizational writing and interpersonal skills
- Ability to handle confidential matters with discretion
- Strict attention to detail highly organized and efficient
- Strong communication skills
Job Duties
- Provide executive and board support including agendas packets meeting logistics and recordkeeping
- Serve as administrator of the board portal
- Coordinate member events public meetings and agency functions including registrations materials and logistics
- Draft format and proof communications such as emails newsletters social posts publications and media notices
- Assist in creating and maintaining marketing materials videos and social media content
- Manage agency calendars travel vendor communications and office operations
- Maintain mailing lists directories and records of board policies
- Provide administrative support to staff and leadership including scheduling meetings preparing materials and assisting with daily office needs
- Answer and direct phone calls emails and general inquiries in a professional and timely manner
- Greet visitors vendors and guests and assist with meeting or office logistics
- Prepare edit copy scan file and distribute documents correspondence forms reports and other materials
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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