Administrative Manager I - Event Planning

Fred Hutchinson Cancer Center is a globally recognized independent, nonprofit research institution based in Seattle, Washington, dedicated to adult cancer treatment and biomedical research. It is distinguished as the only National Cancer Institute-designated cancer center located in the state, underscoring its critical role in advancing cancer therapy and infectious disease research. The center boasts a strong tradition of groundbreaking contributions in areas such as bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and the development of COVID-19 vaccines. These achievements have cemented Fred Hutch's reputation as one of the leading cancer and infectious disease research hubs worldwide.

Fred Hutchinson Cancer Center operates eight clinical care sites that provide a comprehensive range of oncology services, including medical oncology, infusion therapy, radiation treatment, and proton therapy. It also maintains network affiliations with hospitals across five states, facilitating broader patient access and collaboration. At the heart of the center’s mission is a commitment to integrating cutting-edge research with clinical care to develop novel treatments and improve patient outcomes. This focus enables Fred Hutch to pursue its goal of transforming cancer and infectious disease care and making life beyond cancer a tangible reality for patients.

Fred Hutch values collaboration, compassion, determination, innovation, integrity, respect, and excellence. The organization prioritizes a supportive and inclusive workplace culture that embraces diversity and the unique perspectives of its employees. The center actively fosters an environment where learning from differences strengthens the research community and enhances problem-solving capabilities. Employees are encouraged to contribute innovative ideas and approaches, aligning with Fred Hutch's core mission to eradicate life-threatening diseases and improve human health globally.

The Administrative Manager I (Events) is a pivotal operational position within the Basic Sciences Division of Fred Hutchinson Cancer Center. This hybrid role requires the candidate to be present on campus four days a week and is responsible for the comprehensive coordination and execution of a broad portfolio of academic and social events. The successful candidate will exhibit exceptional organizational skills, a keen eye for detail, and the ability to manage multiple complex projects simultaneously. Reporting to division leadership, this position serves as a liaison to faculty, trainees, and administrative personnel to orchestrate seamless event experiences that strengthen research connections and community engagement within the division.

Key responsibilities of this role include managing the weekly seminar series by handling speaker invitations, travel arrangements, catering coordination, and on-site logistics. The Administrative Manager I also oversees the Friday Afternoon Seminar series, annual division retreats, large-scale community celebrations, and major symposia such as the Weintraub Symposium and Postdoctoral Recruitment Symposium. Moreover, this role supports internal communications and marketing efforts by creating promotional materials and maintaining the division’s website content. The role also involves financial oversight, such as managing event budgets, processing expense reports, and ensuring procurement compliance.

In addition to event management, this position carries supervisory responsibilities, including mentoring the Administrative Coordinator I and delegating tasks to ensure efficient workflow and high-quality delivery of services. With an annual base salary range of $80,172 to $114,941, compensation will be commensurate with experience and qualifications. Fred Hutchinson Cancer Center also offers relocation assistance eligibility and a comprehensive benefits package, which promotes employee wellbeing and work-life balance.