Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $14.50 - $20.00
Work Schedule
Standard Hours
Benefits
competitive salary
Health Insurance
Paid Time Off
Employee Development Programs
supportive work environment
Community Involvement Opportunities
Equal employment opportunity
Job Description
Pioneer Title Agency is a reputable title insurance and escrow service provider with a strong presence across Arizona, operating through more than 70 branches statewide. Founded in 1985, this family-owned business prides itself on a rich legacy that extends beyond its official establishment date, encompassing deep-rooted relationships and extensive expertise in real estate services. With a customer-focused approach, Pioneer Title Agency not only delivers comprehensive title insurance, escrow, account servicing, trustee sales, and builder-related trust services but also fosters a supportive environment for its employees and the communities it serves. Recognized as a local business with a passionate commitment to Arizona, the agency contributes actively to the growth of its workforce while engaging in community development and charitable initiatives.
The role of Administrative Escrow Assistant at Pioneer Title Agency is vital to the efficient operation of the escrow team, providing essential front office and administrative support while assisting in the processing of escrow transactions. This position requires individuals who are dependable, friendly, and cooperative, possessing a keen eye for detail and a disciplined approach to their duties. The Administrative Escrow Assistant acts as a key point of contact within the office, managing communications with clients such as sellers, buyers, agents, and lenders, ensuring the smooth progression of transactions from contract receipt to closing. This includes maintaining the office calendar, scheduling, procurement of supplies, and general upkeep of the office environment.
In addition to clerical responsibilities, the Administrative Escrow Assistant plays an integral role in the preparation of transactions by receipting earnest money funds, entering critical data into systems, ordering title reports, and reviewing these reports for accuracy. Their oversight helps clear title report requirements and compile necessary documentation needed for closing and loan processing. The position is designed to support the department's overall goals and may involve additional tasks as assigned, contributing to the dynamic and collaborative culture at Pioneer Title Agency. With competitive salary offerings commensurate with education and experience, the agency values diversity and provides equal employment opportunities to all applicants, fostering an inclusive workplace environment. Candidates fluent in Spanish will find their skills particularly advantageous, adding value to the diverse client base served by the agency.
The role of Administrative Escrow Assistant at Pioneer Title Agency is vital to the efficient operation of the escrow team, providing essential front office and administrative support while assisting in the processing of escrow transactions. This position requires individuals who are dependable, friendly, and cooperative, possessing a keen eye for detail and a disciplined approach to their duties. The Administrative Escrow Assistant acts as a key point of contact within the office, managing communications with clients such as sellers, buyers, agents, and lenders, ensuring the smooth progression of transactions from contract receipt to closing. This includes maintaining the office calendar, scheduling, procurement of supplies, and general upkeep of the office environment.
In addition to clerical responsibilities, the Administrative Escrow Assistant plays an integral role in the preparation of transactions by receipting earnest money funds, entering critical data into systems, ordering title reports, and reviewing these reports for accuracy. Their oversight helps clear title report requirements and compile necessary documentation needed for closing and loan processing. The position is designed to support the department's overall goals and may involve additional tasks as assigned, contributing to the dynamic and collaborative culture at Pioneer Title Agency. With competitive salary offerings commensurate with education and experience, the agency values diversity and provides equal employment opportunities to all applicants, fostering an inclusive workplace environment. Candidates fluent in Spanish will find their skills particularly advantageous, adding value to the diverse client base served by the agency.
Job Requirements
- High school diploma or equivalent
- experience in administrative or escrow support roles preferred
- strong computer literacy including Microsoft Office
- excellent communication skills
- ability to multitask and attend to details
- dependable and cooperative work ethic
- typing speed of 40 or more words per minute
Job Qualifications
- High school diploma or equivalent
- strong oral and written communication skills
- high level of organizational skills and attention to detail
- strong computer skills with working knowledge of Microsoft Office
- ability to type 40+ wpm
- Spanish speaking is a plus
Job Duties
- Answer incoming phone calls and greet customers upon their arrival to the office
- provide updates and answer inquiries from sellers, buyers, agents, and lenders
- maintain office calendar, including customer scheduling
- procurement and stocking of supplies and ensuring general office upkeep
- receive purchase contracts/escrow instructions and assist in the preparation of the transaction for closing by receipting earnest money funds, entering data, and ordering title reports
- assist in preparing transactions for closing of escrow by reviewing title reports for accuracy, clearing title report requirements, and providing documentation for the completion of the transaction and loan processing
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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