Administrative Coordinator- Oncology

Memphis, TN, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $26.00 - $45.50

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Dental Insurance

Vision Insurance

Tuition Assistance

On-site wellness programs

Job Description

St. Jude Children’s Research Hospital is a world-renowned institution dedicated to advancing cures and means of prevention for pediatric catastrophic diseases through research and treatment. The hospital has earned its reputation not only through groundbreaking scientific discoveries but also by fostering an inclusive, collaborative, and supportive work environment for its employees. Located in Memphis, Tennessee, St. Jude operates as a nonprofit organization with a mission that goes beyond healthcare, focusing on providing families with hope and lifesaving treatment without charging for the care. Employees at St. Jude enjoy a workplace culture that encourages professional growth and development while maintaining a strong commitment to work-life balance and community engagement. The institution consistently ranks highly among best places to work due to its comprehensive benefits, supportive management, and opportunities for career advancement.

The Administrative Operations team within the Oncology Department at St. Jude presents an exciting opportunity for an Administrative Coordinator to support the department’s dynamic Leukemia/Lymphoma Division. This role is integral to ensuring smooth daily operations, effective communication, and collaborative success across various faculty members and administrative functions. The Administrative Coordinator will serve as a central point of contact within the division, handling diverse tasks such as managing office supplies, coordinating calendars, overseeing vendor contracts, planning events, and supporting budget tracking and financial reporting. This position also involves supporting senior faculty members by managing communications and assisting with professional documentation, such as faculty curricula vitae, ORCID profiles, and publication monitoring. With a focus on organizational excellence and team mentorship, the successful candidate will contribute to a positive workplace culture while enhancing departmental efficiency. The role offers an hourly salary range from $26.00 to $45.50, reflecting a recognition of skills, experience, and training. St. Jude provides a generous paid time off policy, on-campus conveniences, and numerous benefits that contribute to the holistic well-being of employees. Joining this team means engaging in meaningful work within a prestigious institution that values every team member’s contribution to improving children’s lives globally.

Job Requirements

High school diploma or GED required
Bachelor’s degree preferred
Minimum 6 years experience in administration or related area
Bachelor’s degree and 2 or more years experience in administration or related area considered as experience exception
Experience in event coordination and vendor management
Experience managing communication with variety of stakeholders with tact and sensitivity
Experience managing documentation generating reports and doing simple analysis
Proficiency with Microsoft Office including Word Excel and PowerPoint

Job Qualifications

High school diploma or GED required
Bachelor’s degree preferred
Minimum 6 years experience in administration or related area
Experience in event coordination and vendor management
Experience managing communication with variety of stakeholders with tact and sensitivity
Experience managing documentation generating reports and doing simple analysis
Proficiency with Microsoft Office including Word Excel and PowerPoint

Job Duties

Manage day-to-day administrative operations as the primary point of contact for faculty members within the Leukemia/Lymphoma Division including office supply management calendar coordination email and telephone communications vendor contract tracking and maintenance mail distribution event planning and coordination badging and visitor management and collaboration with internal teams on financial systems and related processes
Coordinate and serve as a liaison with internal teams and external vendors to accomplish departmental goals facilitate project completion support faculty and administrative initiatives and ensure effective communication and collaboration across stakeholders
Track budget create variance reports and analysis for own department while working with departmental managers
Create a filing system develop standard reports maintain databases and spreadsheets to provide accurate and timely information while protecting confidential data
Support senior faculty members and multiple leaders in managing communications general administrative responsibilities including updating and maintaining faculty curricula vitae CVs ORCID profiles and required biosketches as well as managing publication and citation alerts in PubMed and Web of Science
Support recruitment process by developing and coordinating itineraries for departmental visitors or new recruits including senior members
Contribute to the creation and preparation of documents including presentations manuscripts grant proposals reports and other professional materials
Maintains regular and predictable attendance