Job Overview
Compensation
Hourly
Range $20.50 - $23.75
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Retirement Plan
Employee assistance program
employee discount
Job Description
Saint Michael's College is a distinguished liberal arts college located in Vermont, known for its commitment to providing a rigorous academic environment and fostering a supportive community where students can thrive both intellectually and personally. The college emphasizes a holistic approach to education, encouraging not only academic excellence but also personal growth, leadership, and community engagement. As part of this vibrant campus community, the Athletics Department plays an integral role in promoting student-athlete success through competitive sports programs, wellness initiatives, and community involvement. The College is committed to creating an inclusive, diverse, and welcoming environment for students, staff, and faculty alike, ensuring equal opportunity and respect for all individuals regardless of background.
Saint Michael's College Athletics Department is seeking a detail-oriented and highly organized administrative professional to support its day-to-day operations. This full-time, in-person position offers an hourly wage range of $20.50 to $23.75 and encompasses a wide array of responsibilities crucial to the smooth functioning of the department. The successful candidate will coordinate essential aspects such as team travel, hotel accommodations, athletic event planning, and special program execution to ensure a first-class experience for student-athletes and coaching staff. In this role, you will assist with budget tracking and financial reconciliation, managing and processing departmental purchase requisitions, payment requests, and cash advances.
The role demands collaboration with various campus partners, including dining services and residential life, to address meal needs, housing accommodations, and other logistical requirements tied to athletic programming. The candidate will also maintain accurate athletic databases, student-athlete records, and team portfolios while serving as a liaison between the Athletics Department and other campus offices and committees. Responsibilities extend to administrative tasks such as recording meeting minutes, ordering office supplies, providing telephone and reception support, and contributing to the organization of special events like the annual Block M Dinner.
The ideal candidate will thrive in a fast-paced environment where balancing finance, event coordination, and administrative duties is essential. A passion for supporting student success and valuing cultural, ethnic, gender, and other individual differences is paramount. Saint Michael's College encourages applicants who meet most but not necessarily all qualifications, promoting growth and development within the role. This position represents a wonderful opportunity to join a collegial team dedicated to operational excellence and the holistic success of student-athletes and the broader college community.
Saint Michael's College Athletics Department is seeking a detail-oriented and highly organized administrative professional to support its day-to-day operations. This full-time, in-person position offers an hourly wage range of $20.50 to $23.75 and encompasses a wide array of responsibilities crucial to the smooth functioning of the department. The successful candidate will coordinate essential aspects such as team travel, hotel accommodations, athletic event planning, and special program execution to ensure a first-class experience for student-athletes and coaching staff. In this role, you will assist with budget tracking and financial reconciliation, managing and processing departmental purchase requisitions, payment requests, and cash advances.
The role demands collaboration with various campus partners, including dining services and residential life, to address meal needs, housing accommodations, and other logistical requirements tied to athletic programming. The candidate will also maintain accurate athletic databases, student-athlete records, and team portfolios while serving as a liaison between the Athletics Department and other campus offices and committees. Responsibilities extend to administrative tasks such as recording meeting minutes, ordering office supplies, providing telephone and reception support, and contributing to the organization of special events like the annual Block M Dinner.
The ideal candidate will thrive in a fast-paced environment where balancing finance, event coordination, and administrative duties is essential. A passion for supporting student success and valuing cultural, ethnic, gender, and other individual differences is paramount. Saint Michael's College encourages applicants who meet most but not necessarily all qualifications, promoting growth and development within the role. This position represents a wonderful opportunity to join a collegial team dedicated to operational excellence and the holistic success of student-athletes and the broader college community.
Job Requirements
- Associate’s degree
- previous office management experience helpful
- strong communication skills
- ability to interpret and apply college policies
- proficiency with Microsoft Office
- ability to manage multiple tasks simultaneously
- attention to detail
- ability to work collaboratively in a team environment
- background check upon employment
Job Qualifications
- Associate’s degree
- previous office management experience helpful
- reads and interprets documents such as operating instructions, procedure manuals, and college policies to guide own behavior
- demonstrated ability to prepare or revise written reports or other documents
- strong knowledge of Microsoft Office products
Job Duties
- Completes and processes all department purchase requisitions, requests for payment, cash advances and account deposits
- processes requests for payment
- works with Athletic Director to prepare and plan for all intercollegiate athletic contests, soliciting input from coaches regarding meals and departure times
- serves as the department liaison to campus dining service and orders all food and meal requests for intercollegiate teams
- acts as a member of the Block M Dinner Committee and assists in the organization of the event
- serves as a liaison for the Athletics Department with other campus offices and committees
- processes game contracts for all contests
- annually coordinates the fall pre-season notification and communicates with residential life regarding housing needs
- records departmental meeting minutes and distributes to department members
- orders office supplies
- provides telephone and office reception
- promotes an environment that values cultural, ethnic, gender, and other individual differences
Job Criteria
Experience
No experience required
Job Location
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