Administrative Coordinator III

Honolulu, HI, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $25.62 - $33.15

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee wellness programs

Professional development opportunities

Inclusive and supportive work environment

Job Description

Kaiser Permanente is a leading integrated healthcare organization dedicated to providing high-quality, comprehensive medical care and support to communities across the nation. With a firm commitment to innovation, patient-centered care, and community wellness, Kaiser Permanente combines a vast network of healthcare professionals, technologies, and resources to deliver exceptional healthcare services. Operating as a non-profit organization, Kaiser Permanente emphasizes preventive care, research, and a collaborative care approach, making it one of the most respected healthcare providers in the United States.

This position is based in Honolulu, Hawaii, within the Moanalua Medical Center - Trauma Administration department. The role is a full-t... Show More

Job Requirements

Minimum one years of experience in communications, business, health care, or a directly related field
High school diploma or GED, or equivalent AND minimum two years of experience working in a corporate or business office environment OR minimum three years experience working in a corporate or business office environment
Knowledge, skills, and abilities: computer literacy
data entry
interpersonal skills
customer experience.

Job Qualifications

Minimum one years of experience in communications, business, health care, or a directly related field
High school diploma or GED, or equivalent AND minimum two years of experience working in a corporate or business office environment OR minimum three years experience working in a corporate or business office environment
Strong computer literacy
Effective interpersonal communication skills
Ability to work collaboratively within teams
Proficiency in drafting and maintaining departmental documentation
Basic knowledge of data management and report generation
Ability to handle confidential information with discretion
Adaptability to changing work environments
Ability to manage event coordination and logistics
Capability to utilize standard office equipment and software.

Job Duties

Pursues effective peer relationships within and across teams to obtain and share resources and information
Listens to, addresses, and seeks performance feedback
acts as an informal resource for less experienced team members
Actively seeks new relevant knowledge and skills based on strengths and weaknesses
reviews others work to help others learn
Adapts to change, challenges, and feedback with minimal guidance
demonstrates flexibility in work
Assesses and responds to the needs of others to support completion of work tasks
Follows instructions to complete routine and non-routine work assignments with limited supervision
Collaborates with others to recommend appropriate solutions for routine and non-routine issues
escalates complex issues
communicates progress and information
Supports the completion of priorities, deadlines, and expectations
Identifies and speaks up for ways to address improvement opportunities within ones team
Assists with information dissemination by drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with minimal direction from senior colleagues
writes detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion
labels, sorts, and maintains the integrity of department files, with limited supervision
utilizes basic software and databases to retrieve required information, with some support to write reports
Maintains the work flow of the department by assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis
identifies problems or questions to propose resolution, with instruction
operates standard office equipment (e.g., email, fax, xerox), with limited guidance
maintains inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues
receives, screens, and refers standard incoming and outgoing emails, calls, and visits to the appropriate staff member
inputs and edits routine and non-routine time cards
learns about new staffing onboarding activities and assists in execution, when necessary
Assists with event coordination by creating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance
may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision
Finds and books meeting rooms appropriate for the audience and meeting objectives
Assists with event execution by arranging small-scale events, with minimal guidance
plans for the organization of standard travel arrangements for department head and/or staff members
assists in execution of small group meetings, conferences with limited direction
provides on-site coordination for standard issues, with minimal guidance
obtains necessary standard audio-visual equipment, conference rooms, and catering for events, with some support
distributes the agenda and takes meeting minutes in meetings
Starts to apply human-resources data maintenance and management by leveraging working knowledge of department data and documentation retention policies
inputs, compiles, organizes, validates, tracks, and maintains data integrity, and performs standard data analyses, with some guidance from senior colleagues
formats straightforward graphs, spreadsheets, and reports.

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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