Administrative Coordinator

Philadelphia, PA, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $20.00 - $28.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Employee assistance program

retirement savings plan

Professional development opportunities

Team events and company holiday parties

Job Description

Our company is a dynamic organization based in Center City Philadelphia, committed to fostering a professional and efficient office environment. As a key player in our industry, we prioritize operational excellence and employee satisfaction to ensure continued growth and success. We value collaboration, innovation, and dedication, which form the cornerstone of our workplace culture. Our staff includes approximately 70 dedicated professionals, all working together to achieve the company's strategic objectives. We provide a supportive atmosphere that encourages professional development and inclusivity.

We are currently seeking a highly organized and proactive Administrative Assistant to join our team. This full-time position is... Show More

Job Requirements

High school diploma or GED required
3-5 years of relevant administrative or receptionist experience
Proficiency in Google Apps including Docs and Sheets
Strong organizational and communication skills
Experience with international mailing processes
Ability to manage projects independently
Skilled in Microsoft Word and PowerPoint or Google Docs and Google Slides
Ability to work in Center City Philadelphia office 5 days a week
Physical ability to lift up to 20 lbs
Ability to operate basic office machinery such as printers
Willingness to work extended periods sitting or standing
Ability to spend long hours in front of a computer screen

Job Qualifications

High school diploma or GED required
Associate's Degree or equivalent preferred
3-5 years of experience as a receptionist, office administrator or related role
Experience with Google Apps including Docs and Sheets
Strong organizational skills with capability to improve and create administrative processes
Experience with international mailing providers
Ability to manage moderately complex projects independently
Skilled in Microsoft Word/Google Docs and PowerPoint/Google Slides for creating professional documents and presentations
Exceptional communication skills to interact with all levels of management
Ability to perform job functions remotely when necessary

Job Duties

Handle and accurately direct incoming calls while maintaining the visitor log
Greet office visitors and function as the receptionist for a 70-person office
Provide administrative assistance including calendar management, travel and expense processes, and presentation creation
Prepare correspondence and mailings
Support organization of team events, meetings, and internal surveys
Assist with vendor management such as beverage and fruit vendors
Serve as main contact with Building Management for employee access badges
Monitor security camera for front desk area and review footage as needed
Maintain supply inventory for the office
Assist Human Resources with projects like employee mailings and file maintenance
Serve as secondary contact to Facility Supervisor for property/building management issues
Scan incoming mail to appropriate employees
Function as an active member of the Site Safety Team

Job Location

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