Administrative Coordinator

Independence, MO, USA|

Job Overview

Compensation

Hourly

Exact $20.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee assistance program

Professional development opportunities

Flexible work schedule

Job Description

Our client is a dynamic organization committed to fostering positive work environments and delivering exceptional service. Recognized for their professionalism and dedication to excellence, they seek to expand their team with an Administrative Coordinator who embodies communication skills and a professional demeanor. This role is critical in maintaining smooth operations and effective communication across various departments within the company. The position offers an opportunity to engage directly with both internal and external stakeholders, contributing to the overall success and positive reputation of the organization.

As the Administrative Coordinator, you will be the frontline representative of the company, tasked with welcoming visitors and ensuring every interaction reflects the company’s commitment to outstanding customer service. You will provide comprehensive administrative support to the President, managing emails, preparing correspondence, and overseeing scheduling. This role requires a proactive approach to managing communications, coordinating company events, and maintaining an organized and functional workspace including reception and kitchen areas. Handling mail processing, invoice data entry, and expense reporting will also fall under your purview, showcasing the variety and importance of tasks that keep the organization running efficiently.

This position is ideal for someone who enjoys a fast-paced, evolving work environment and thrives on organization and multitasking. It requires strong interpersonal and communication skills along with the ability to adapt quickly to changing priorities. The successful candidate will demonstrate a friendly and positive attitude, excellent attention to detail, and a professional demeanor that aligns with the company’s values. This role not only supports day-to-day administrative functions but also contributes to company culture through event coordination and community engagement activities. Join this vibrant team and play a pivotal role in supporting leadership and enhancing operational excellence.

Job Requirements

1 or more years previous experience in a front desk position
proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
excellent communication skills
positive attitude and friendly demeanor
strong interpersonal skills
excellent organization and attention to detail
flexibility and adaptability in dynamic environments

Job Qualifications

1 or more years’ previous experience in a front desk position
proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
excellent communication (written & verbal) and proofreading skills
positive, friendly, and energetic demeanor
demonstrated strong interpersonal communication skills
excellent organization skills with strong attention to detail
ability to adapt quickly and be flexible in a dynamic work environment

Job Duties

Maintain great customer service and professionally represent the company when welcoming visitors
support the President with managing emails and preparing correspondence
answer and direct all incoming phone calls, take messages, transfer calls to appropriate party and provide overall information to callers
manage calendars and scheduling
coordinate company events and community involvement activities
maintain a safe and clean reception and kitchen area
monitor office supplies and order when needed
process all incoming and outgoing mail
scan, file and index documents as requested
assist with invoice data entry and processing
prepare and submit detailed and accurate expense reports
provide a wide range of administrative support