Administrative Coordinator

Moldaw Residences is a distinguished senior living community dedicated to providing exceptional care and a vibrant lifestyle for older adults. As a leader in the senior living industry, Moldaw Residences focuses on creating an environment where residents feel valued, supported, and engaged. This community prides itself on not only delivering high-quality care but also fostering meaningful connections between residents, their families, and staff. By investing in innovative approaches to senior living and continuous staff development, Moldaw Residences stands as a premier option for those seeking a fulfilling and comfortable living experience for their loved ones.

Joining Moldaw Residences means becoming part of a team that values each employee's contribution and invests in their personal and professional growth. The company is committed to cultivating a workplace culture grounded in respect, empathy, and excellence. Employees are encouraged to bring their whole selves to work and to engage actively in the community’s mission. With a focus on collaboration and continuous improvement, Moldaw Residences offers a supportive setting where staff members can thrive while making a significant positive impact on the lives of seniors.

The Business Office Assistant role at Moldaw Residences is a full-time position that offers a competitive pay range of $30 to $35 per hour. Working Monday through Friday, this position is ideal for someone who is detail-oriented, highly organized, and passionate about supporting a dynamic team. The role provides comprehensive administrative support to multiple departments including the Business Office, Sales and Marketing, and Executive teams, ensuring the smooth daily operations of the community. This cross-functional support helps maintain an efficient workplace that ultimately enhances resident satisfaction and occupancy.

In this role, the Business Office Assistant is responsible for managing and maintaining vital resident, prospect, and sales records using various business systems and databases. This includes preparing critical documentation such as admission and residency papers, assisting with financial tasks such as billing, accounts payable, and payroll review, and keeping organized files and records updated. Beyond administrative duties, the assistant plays a key role in supporting marketing activities by assisting with social media updates, event coordination, and communication with prospective residents.

The position also involves direct interaction with residents, their families, staff members, and vendors, offering front desk coverage and responding to inquiries to enhance community engagement and satisfaction. Additionally, supporting resident move-ins and maintaining accurate information in the CRM and business systems is part of daily responsibilities. The Business Office Assistant helps to foster a culture where business decisions and employee engagement are aligned to drive the overall success of the community and enrich the lives of its residents.

This role is suitable for professionals with a background in administrative support who are eager to work in the senior living industry or a related field. The company values strong organizational skills, customer service excellence, and effective communication, alongside proficiency with Microsoft Office Suite and familiarity with payroll, billing, accounts payable, or CRM systems as a plus. Moldaw Residences invites compassionate and dedicated individuals who seek to make a meaningful difference in the lives of older adults to join their team and be part of an extraordinary life.