Administrative Coordinator

Parma, OH, USA|

Job Overview

Employment Type

Part-time

Compensation

Hourly

Exact $30.00

Work Schedule

Flexible

Benefits

Personal Days

Vacation Time

Year-end bonus

flexible schedule

competitive hourly wage

Job Description

A respected and well-established Cleveland-based Association is seeking an experienced and highly organized Association Administrative Coordinator to join their team on a part-time basis. This association is dedicated to serving its Contractor Members and Associate Members by providing exceptional executive support, efficient administrative operations, and well-coordinated events that foster collaboration and member engagement. Known for its professional work environment and strong focus on member services, the association offers a flexible work schedule, competitive pay, and opportunities for growth through annual merit-based raises and year-end bonuses.

This part-time role, offering $30 per hour with a typical annual 3 percent rais... Show More

Job Requirements

3+ years of experience in administrative support or executive assistance
experience in event planning and meeting coordination
proficiency in Microsoft 365 and Excel
experience with QuickBooks and basic project management tools
strong organizational and time management skills
excellent written and verbal communication skills
ability to work independently and handle confidential information
high professionalism and discretion
availability to work Monday through Thursday, flexible schedule between 9:00 AM - 4:00 PM
part-time availability for six-hour workdays

Job Qualifications

3+ years of experience in administrative support, executive support, office coordination, or business operations
experience supporting executives, leadership teams, corporate vendors, or suppliers
strong organizational skills and time management abilities in an office or administrative environment
experience with event planning, meeting coordination, and logistics
excellent written and verbal communication skills
proficiency with Microsoft 365, Microsoft Excel, QuickBooks, basic project management platforms
ability to work independently, anticipate needs, and solve problems proactively
high level of professionalism, emotional intelligence, and discretion
bachelor’s degree preferred but not required

Job Duties

Coordinate and manage complex calendars for leadership and Board activities
schedule meetings, prioritize appointments, resolve scheduling conflicts, and prepare agendas and meeting packets
record and distribute accurate meeting minutes
provide high-level administrative support to the CEO and Board of Directors
support Contractor Members and Associate Members with onboarding, communication, and ongoing service needs
respond promptly to member inquiries and provide solutions
maintain and update association website member information and records
assist with prospective member outreach and onboarding activities
draft, edit, and distribute professional emails, notices, memos, reports, and association communications
coordinate internal and external correspondence on behalf of leadership
utilize existing templates to create and distribute a monthly association newsletter
serve as a key point of contact for members, vendors, and business partners
coordinate and execute five annual Board/Membership meetings
organize association events including annual golf outing and holiday party
manage event logistics, scheduling, vendor coordination, travel arrangements, and follow-up activities
track deadlines, maintain documentation, and support project coordination
help streamline workflows and administrative processes
collaborate with the Association Bookkeeper on biweekly check runs
manage disbursements through paper checks, ACH payments, and online bill pay
coordinate with external auditors during the annual audit process
build and maintain strong professional relationships
handle confidential and sensitive information with professionalism and discretion
support strategic initiatives and special projects as assigned

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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