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Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Life insurance
Employee assistance program
Job Description
The Virginia Department of Transportation (VDOT) is a vital government agency responsible for planning, building, and maintaining one of the most extensive and complex transportation networks in the United States. VDOT's commitment to providing safe, efficient, and sustainable transportation solutions is critical to supporting economic growth, public safety, and community connectivity throughout the state of Virginia. As a public-sector organization, VDOT values professionalism, ethical standards, and a commitment to public service, ensuring that all employees uphold the agency's Code of Ethics and the Commonwealth's Standards of Conduct.
This particular role is designed to provide administrative support within VDOT,... Show More
This particular role is designed to provide administrative support within VDOT,... Show More
Job Requirements
- High school diploma or equivalent
- prior experience in administrative support or office coordination preferred
- proficiency with Microsoft Office Suite
- excellent oral and written communication skills
- ability to manage multiple tasks and deadlines efficiently
- capacity to handle confidential information with discretion
- basic knowledge of procurement and purchasing processes
- ability to work collaboratively with diverse internal and external stakeholders
- attention to detail and organizational skills
- ability to adapt to changing work demands
- valid work authorization
Job Qualifications
- Ability to communicate effectively orally and in writing
- ability to compile, coordinate, and prepare reports
- knowledge of office and business practices and principles
- skill in providing and promoting good customer service to internal and external customers
- skill in the use of computers and software applications including Microsoft Office
- ability to handle confidential and sensitive issues appropriately
- ability to interpret and apply standard record retention practices and procedures
- ability to perform under pressure and meet deadlines
- knowledge of executive administrative practices
- skill in filing and document management
- combination of training, experience, or education in a general office environment or related field desired
- ability to work independently
- experience interpreting and applying policies and procedures
Job Duties
- Perform special duties as assigned
- provide administrative support to a manager, work group, section, or facility
- coordinate workflow processes
- communicate with internal and external contacts
- maintain current knowledge of related policies, procedures, and practices
- coordinate and schedule meetings with VDOT staff, elected officials, citizens, and other external participants
- prepare agendas, meeting minutes, and track action items
- prepare letters to individuals within and outside VDOT
- coordinate functions and special events including logistics
- provide clerical and administrative support such as transcribing, formatting, and typing materials
- assist with scheduling and setup for training sessions
- manage purchasing activities in accordance with agency procurement guidelines
- maintain files, records, and update documents and lists
- pick up, sort, date, and route mail as appropriate
Job Location
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