Administrative Assistant/Payroll Coordinator

New Haven, CT, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $18.00 - $24.75

Work Schedule

Standard Hours

Benefits

Medical

Dental

Vision

vacation

401k

Job Description

Howmet Aerospace Inc., listed on the New York Stock Exchange under the ticker HWM and headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions primarily serving the aerospace and transportation industries. Specializing in jet engine components, aerospace fastening systems, titanium structural parts, and forged wheels, Howmet Aerospace boasts a substantial $8.3 Billion in revenue as of 2025. The company's product offerings are vital in enhancing fuel efficiency and enabling lightweight designs that drive the success of its customers while making a positive environmental impact. As an innovator in engineering solutions, Howmet Aerospace is committed to advancing sustainability across its markets, customers, and the communities it serves, reflecting its dedication in its 2025 Environmental Social and Governance report. The company emphasizes a culture of inclusivity and equal opportunity, promoting a workplace free from discrimination and providing necessary accommodations for applicants with disabilities.

Located in Branford, CT, Howmet Aerospace is currently expanding their team with the addition of an Administrative Assistant/Payroll Coordinator. This full-time role is designed to blend clerical and administrative support with payroll coordination responsibilities under the direction of Human Resources, specifically supporting the Plant Manager and their staff. The position involves managing payroll functions for Branford personnel, supporting various HR functions such as employee inquiries, recruitment and onboarding processes, and maintaining accurate employee data within systems like GPS. Additionally, this role supports the human resource manager in delivering important HR metrics to both local management and corporate HR, alongside organizing employee engagement and event planning efforts. The Administrative Assistant/Payroll Coordinator is expected to work independently with minimal supervision while demonstrating strong organizational, communication, and technology skills — including proficiency with Microsoft Office, HRIS/Payroll platforms like Oracle, ADP, and Workbrain. The position plays a crucial part in maintaining operational excellence and workforce satisfaction through diligent administrative and payroll practices combined with excellent customer service. Compensation is experience-based, and the role offers a comprehensive benefits package including medical, dental, vision, and vacation benefits, as well as an excellent 401K plan vested from day one. This opportunity provides a dynamic work environment where the right candidate will thrive by being collaborative, approachable, and motivated—a reflection of Howmet Aerospace’s core values and culture.

Job Requirements

high school diploma or GED from an accredited institution
legally authorized to work in the United States
subject to ITAR compliance requiring U.S. person status
ability to work independently with minimal supervision/direction
excellent verbal and written communication skills
computer competencies including working knowledge of Microsoft Office and HRIS/Payroll systems
ability to operate office equipment proficiently
previous clerical/administrative experience
strong organizational skills
energetic and self-starter
excellent team building and customer service skills
ability to maintain confidentiality
views safety as a way of life

Job Qualifications

high school diploma or GED from an accredited institution
ability to work independently with minimal supervision/direction
ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
excellent verbal and written communication skills
computer competencies including working knowledge of Microsoft Office, PowerPoint, Word, and HRIS/Payroll systems such as Oracle, ADP, and Workbrain
ability to proficiently operate office equipment including telephone switchboard, computer, fax machine, copier, printers and calculator
evidence of practicing a high level of confidentiality
capable of accurately composing reports and correspondence quickly and efficiently
excellent team building skills and customer service skills
energetic and self-starter
strong organizational skills
views safety as a way of life
previous clerical/diverse administrative experience of 3-5 years preferred
experience with Oracle, GPS, and Workbrain preferred
approachable, team oriented, collaborative and demonstrating strength and managerial courage
legally authorized to work in the United States is required
subject to ITAR compliance requiring U.S. person status

Job Duties

perform secretarial and administrative support duties and process information into reports or documents
perform all payroll functions for Branford pay groups
assist with ASAT reporting
provide clerical support for managers and/or department leads
support HR manager as needed
initiate and maintain purchase orders and requisitions to support team members
perform receptionist duties including screening visitors, telephone calls, sort and distribute mail, post outgoing mail for pick-up
arrange meetings and events including employee lunches/dinners, travel arrangements, on and off-site meetings
handle other projects or activities assigned which are in the best interest of the company