Administrative Assistant - THG Home Office

Norman, OK, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $15.75 - $21.50

Work Schedule

Standard Hours

Benefits

Daily Pay

401(k) matching

Health Insurance

Dental Insurance

Vision Insurance

basic life insurance

Life insurance

Disability insurance

Teladoc for Part-Time Employees

Employee assistance program

Paid Time Off

Employee Appreciation & Recognition Programs

Anniversary & Birthday Programs

Job Description

Traditions Hospitality Group is a renowned hospitality company that prioritizes creating a family-oriented work environment. Known for its commitment to excellence, Traditions Hospitality Group treats employees as valuable assets, fostering a culture of respect, teamwork, and growth. The company operates within the hospitality industry, focusing on delivering legendary service to guests through its dedicated team. Rapidly expanding and committed to equal opportunity employment, Traditions provides a stable career pathway with opportunities for advancement in a dynamic and supportive environment. Employees experience a vibrant workplace with a strong emphasis on personal and professional development, making it an ideal place for individuals passionate about hospitality to thrive and succeed.

The role of Administrative Assistant at Traditions Hospitality Group is vital to maintaining the smooth day-to-day operations of the organization. This position requires a proactive individual who serves as the first point of contact for guests, employees, and visitors, ensuring a professional and welcoming atmosphere. The Administrative Assistant handles a variety of essential administrative and reception tasks, including answering inquiries, scheduling appointments, managing communications, and maintaining organized records. The role demands exceptional organizational skills, a courteous demeanor, and the ability to assist multiple departments efficiently. Other responsibilities include managing office supplies, facilitating mail distribution, assisting with human resources and accounting projects, and upholding a clean and orderly workspace. This position requires someone who can balance multiple priorities in a fast-paced hospitality setting and contribute positively to the company’s mission of exceeding employee and guest expectations through exemplary service. With the offered comprehensive benefits and professional growth opportunities, this role is perfect for candidates eager to contribute to a thriving hospitality group and grow their administrative career.

Job Requirements

Must be at least 21 years of age
must be able to obtain a Gaming and ABLE License
must be able to pass a background check
strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software
excellent communication skills, both written and verbal, with a professional and courteous demeanor
ability to work independently and as part of a team, with a positive attitude and willingness to assist others
maintain a professional appearance at all times
mature judgment and professionalism in handling all matters
required knowledge of administrative and clerical procedures and systems such as managing files and records and other office processes, procedures, and terminology

Job Qualifications

High school diploma or equivalent
prior experience in administrative or office support roles preferred
proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
excellent written and verbal communication skills
strong organizational skills and attention to detail
ability to work effectively both independently and collaboratively in a team environment
demonstrated professionalism and reliability
knowledge of office management procedures and basic clerical skills

Job Duties

Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
answer telephone, screen and forward calls providing information, taking messages and scheduling appointments
schedule someone to watch phones while out in advance
perform administrative functions such as drafting, editing and proofreading various types of correspondence
serve as point of contact for certain business relationships, including coordination of calls, meetings, tasks and projects
organizes, maintains, and or purges files, documents, and or logs
enters, scans, retrieves information from manual and electronic files
assist all departments as requested
keep the office clean and organized, removing trash daily and keeping the lobby free of packages and clutter
organize office and banking supplies orders
distribute and store supplies
collect, sort, distribute and prepare mail, messages and courier deliveries
trips to the post office when necessary
schedule FedEx pickups
provide information about business such as location of departments or offices, employees within the organization, or services provided
transmit information or documents to various locations or vendors, using computer, mail, delivery or facsimile machine
monitor the facility to ensure that it remains safe, secure, and well-maintained
accept all deliveries of paperwork from all locations
pick up all undelivered paperwork from all locations
additional duties as assigned
assist in maintaining uniform inventory and processing uniform transactions
assist Human Resources and Accounting with special projects
superior attendance and punctuality
attendance in mandatory meetings, training, workshops, and or seminars
uniforms and or clothing should always be business professional