Administrative Assistant (Temporary)

The hiring establishment is a community college committed to providing an equitable, inclusive, and supportive educational environment to a diverse population of students, faculty, and staff. This institution is dedicated to fostering an academic atmosphere where respect for various backgrounds including academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic diversity is paramount. The college values equity-minded practices and aims to support historically disproportionately impacted groups by implementing culturally responsive service-oriented strategies. As a key administrative hub, the college relies on a proficient administrative team to ensure smooth daily operations and effective organizational communication.

The role offered is that of an Administrative Assistant, a temporary substitute position limited to a maximum of 165 working days within a fiscal year. This position is vital for supporting supervising administrators by handling a variety of routine administrative functions. The Administrative Assistant will be responsible for managing calendars, timekeeping, developing communications, assisting with budget monitoring, and organizing events. Working under general supervision, the assistant will play a crucial role in facilitating efficient administrative processes and ensuring compliance with district policies and procedures. This role is ideal for candidates who possess excellent organizational skills, attention to detail, and strong communication abilities, both verbal and written. Technological proficiency in office software, enterprise resource planning tools, time-keeping systems, and event management software is essential for success in this position.

Although this role is temporary and does not include benefits such as medical, dental, or vision insurance, it offers the opportunity to accrue sick leave as per state laws. Employees working over 1,000 hours in a fiscal year may qualify for enrollment in CalPERS. The position's responsibilities extend beyond routine clerical tasks; it requires a professional who can interact with diverse stakeholders respectfully and inclusively, manage sensitive communications, and support administrators by effectively prioritizing workloads and meeting deadlines. Through this role, the Assistant will contribute significantly to the operational excellence of the college, supporting its mission to maintain an inclusive, welcoming environment while ensuring administrative tasks are performed efficiently and accurately.