Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.00 - $26.00
Benefits
Dental Insurance
Paid Time Off
Health Insurance
Retirement Plan
Professional Development
Employee Discounts
flexible schedule
Job Description
Easter Seals Greater Houston is a well-established non-profit organization committed to enhancing the lives of individuals with disabilities and special needs within the Houston community. With a rich history of providing support, resources, and advocacy, Easter Seals Greater Houston plays a pivotal role in fostering independence and improving the quality of life for its clients. The organization offers a wide range of programs and services designed to meet the unique needs of children and adults alike, including therapy, education, vocational training, and community integration initiatives. Known for its compassionate approach and dedicated staff, Easter Seals Greater Houston maintains a positive and collaborative work environment that emphasizes professional growth and community impact. This presence in Houston as a vital service provider creates numerous opportunities for employees to contribute meaningfully while building rewarding careers.
We are currently seeking a dynamic and detail-oriented Administrative Assistant / Receptionist to join our team at our Main Office located at 4888 Loop Central Drive, Suite 200, Houston, TX 77081. This paid, in-person position offers a competitive hourly wage of $22.00 to $26.00 and combines front desk responsibilities with essential administrative support to ensure smooth daily operations and exceptional customer service. The successful candidate will function as the first point of contact for clients, visitors, vendors, and staff, providing a welcoming atmosphere that reflects the organization’s mission and values. The role demands an energetic, organized, and tech-savvy individual who can manage multiple tasks efficiently while maintaining a positive and professional demeanor.
Key responsibilities include greeting and assisting clients and visitors, answering and routing phone calls, managing office supplies and vendor relations, handling mail and postage, supporting employee coordination activities, and assisting with reports, meetings, and special events. This multifaceted role requires strong communication skills, excellent organization, and the ability to prioritize tasks effectively in a fast-paced environment. Bilingual skills in English and Spanish are required to ensure effective communication with the diverse client base served by Easter Seals Greater Houston.
Additionally, proficiency in Microsoft Office, Google Workspace, and QuickBooks is highly desirable, enhancing the candidate’s ability to perform data entry, appointment scheduling, bookkeeping, and customer service with accuracy and professionalism. This position provides an excellent opportunity for individuals seeking to develop office management skills and grow their administrative expertise while contributing significantly to a vibrant and supportive workplace.
We are currently seeking a dynamic and detail-oriented Administrative Assistant / Receptionist to join our team at our Main Office located at 4888 Loop Central Drive, Suite 200, Houston, TX 77081. This paid, in-person position offers a competitive hourly wage of $22.00 to $26.00 and combines front desk responsibilities with essential administrative support to ensure smooth daily operations and exceptional customer service. The successful candidate will function as the first point of contact for clients, visitors, vendors, and staff, providing a welcoming atmosphere that reflects the organization’s mission and values. The role demands an energetic, organized, and tech-savvy individual who can manage multiple tasks efficiently while maintaining a positive and professional demeanor.
Key responsibilities include greeting and assisting clients and visitors, answering and routing phone calls, managing office supplies and vendor relations, handling mail and postage, supporting employee coordination activities, and assisting with reports, meetings, and special events. This multifaceted role requires strong communication skills, excellent organization, and the ability to prioritize tasks effectively in a fast-paced environment. Bilingual skills in English and Spanish are required to ensure effective communication with the diverse client base served by Easter Seals Greater Houston.
Additionally, proficiency in Microsoft Office, Google Workspace, and QuickBooks is highly desirable, enhancing the candidate’s ability to perform data entry, appointment scheduling, bookkeeping, and customer service with accuracy and professionalism. This position provides an excellent opportunity for individuals seeking to develop office management skills and grow their administrative expertise while contributing significantly to a vibrant and supportive workplace.
Job Requirements
- High school diploma or equivalent required
- Bilingual in English and Spanish required
- Strong communication skills
- Excellent organizational skills
- Ability to multitask efficiently
- Professional and dependable attitude
- Experience with Microsoft Office and Google Workspace
- Familiarity with multi-line phone systems
- Basic knowledge of QuickBooks or similar bookkeeping software
- Ability to provide excellent customer service
- Attention to detail and accuracy in data entry
Job Qualifications
- High school diploma or equivalent
- Bilingual in English and Spanish
- Strong communication and customer service skills
- Excellent organization and multitasking abilities
- Professional, dependable, and team-oriented
- Proven clerical experience or office management background in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, and productivity software
- Experience with multi-line phone systems and phone etiquette
- Familiarity with QuickBooks or bookkeeping software
- Exceptional customer service skills with a friendly, professional attitude
- Ability to perform data entry accurately while maintaining high attention to detail
Job Duties
- Greet visitors and clients warmly, managing front desk operations with professionalism and courtesy
- Answer multi-line phone systems promptly, directing calls accurately and providing excellent customer support
- Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools
- Perform data entry, maintain filing systems, and update spreadsheets to ensure accurate record-keeping
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Provide general information about programs and services
- connect clients to program staff
- Maintain a clean and organized reception and office area
- Manage office supplies, vendors, and ordering needs
- Handle incoming/outgoing mail and postage operations
- Support employee coordination activities such as badges, mailboxes, business cards, and staff updates
- Assist with reports, mail-outs, meetings, and special projects/events
- Perform additional administrative duties as assigned
Job Criteria
Experience
No experience required
Job Location
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