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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.00 - $19.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
Employee assistance program
flexible scheduling
Paid holidays
Job Description
Our organization is a dynamic and professional facility focused on providing exceptional administrative and reception services in a fast-paced environment. We pride ourselves on maintaining an organized and welcoming atmosphere for both our visitors and staff. Our establishment is committed to excellence in operational support, particularly within settings that demand attentive interaction with residents, families, and healthcare professionals. As a full-time workplace operating weekdays from Monday to Friday with 8-hour shifts, we offer a structured and supportive schedule that promotes work-life balance and professional growth.
We are currently seeking a friendly, professional, and highly organized Administrative Assistant / Recepti... Show More
We are currently seeking a friendly, professional, and highly organized Administrative Assistant / Recepti... Show More
Job Requirements
- work performed in a medical setting due to the need to work directly with other employees residents and their families
- must be able to sit stand bend reach talk hear stoop kneel crouch stretch and twist
- required vision includes close vision distance peripheral and the ability to adjust focus
- stamina to sit or stand for extended periods while performing administrative duties at a workstation or reception area
- capability to lift and carry office supplies equipment and materials as needed to set up workstations stock supplies or assist with deliveries
- maintain regular attendance and timeliness as set forth within the work schedule designated by the department supervisor manager
- job requires accepting criticism and dealing calmly and effectively with high-stress situations
Job Qualifications
- 1+ years of previous experience in an administrative support role preferably in a healthcare or senior living setting
- knowledge of basic office equipment including copiers fax machines printers and multi-line phone systems
- proficiency in ms office ms excel and ms word in particular
- strong organizational and time management skills with the ability to prioritize tasks meet deadlines and manage multiple projects simultaneously
- excellent communication and interpersonal skills with the ability to interact professionally with residents families staff and external contacts
- attention to detail and accuracy in data entry recordkeeping and document preparation
- ability to maintain confidentiality of sensitive information and handle confidential materials with discretion
Job Duties
- perform general clerical duties including answering phones responding to inquiries taking messages and directing calls to appropriate staff members
- greet and assist visitors residents and families in a professional and courteous manner providing information and assistance as needed
- maintain electronic and paper filing systems including resident records personnel files and administrative documents ensuring accuracy confidentiality and compliance with regulatory requirements
- assist with scheduling appointments meetings and events including coordinating calendars sending reminders and arranging conference rooms or other facilities as needed
- prepare and distribute correspondence memos reports and other documents ensuring accuracy formatting consistency and timely delivery
- assist with resident admissions and discharges including completing paperwork collecting information and coordinating with nursing and administrative staff
- process incoming and outgoing mail including sorting distributing and forwarding correspondence to appropriate recipients
- assist with billing and financial tasks such as processing payments reconciling accounts assisting with accounts payable and generating invoices or statements as directed
- order and maintain office supplies and equipment ensuring adequate inventory levels and coordinating repairs or maintenance as needed
- operate and communicate effectively on the facility paging and telephone system including screening and directing all incoming calls appropriately
- be neat clean and appropriately dressed to present an appearance acceptable to residents and the public
- perform all other duties as requested by management
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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