Administrative Assistant - Programs for Children
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.85 - $18.39
Work Schedule
Standard Hours
Benefits
Dental Insurance
Employee assistance program
Health Insurance
Life insurance
Paid Time Off
Vision Insurance
Job Description
Fresno State Programs for Children is a prominent establishment affiliated with California State University, Fresno, dedicated to delivering quality child development services to children ranging from three months to twelve years old. This institution operates through three distinct sites located on the university campus, making it a vital resource for the community and the university's faculty, staff, and students. The Programs for Children prioritize a nurturing and educational environment tailored to the developmental needs of young children, supporting their growth in a safe, inclusive, and engaging setting. With a focus on comprehensive child care and education, the Programs for Children seamlessly integrate licensed child development operations with essential administrative and support services to maintain high standards of care and regulatory compliance.
The role of Administrative Assistant within Fresno State Programs for Children is a full-time, benefited position that plays a crucial part in maintaining smooth program operations and supporting the diverse functions necessary to ensure continuous quality service. The Administrative Assistant will report directly to the Program Director and will hold a multifaceted position responsible for various administrative and operational duties. This includes managing enrollment processes, maintaining attendance records, overseeing compliance with health and safety requirements, managing child nutrition documentation, handling fiscal responsibilities such as submitting parent fees, and ensuring personnel files are accurately maintained in accordance with licensing and university guidelines.
In addition to operational support, the Administrative Assistant will offer critical administrative assistance by maintaining program records, assisting with licensing and accreditation documentation and processes, and supporting communication and coordination efforts across multiple program sites. The position also involves direct interaction with families, potential enrollees, university departments, and staff, demanding excellent customer service and interpersonal skills. Successful fulfillment of this role requires a high level of organization, attention to detail, proficiency in data management and office technology, and the ability to work collaboratively within a diverse team.
Salary for this position ranges from $17.85 to $18.39 per hour, reflecting the full-time and benefited nature of the job. Benefits include health, dental, and vision insurance, participation in a 403(b) retirement plan, life insurance coverage, and paid time off for vacation, sick leave, and holidays. Fresno State Programs for Children operates as a smoke-free campus and values diversity and inclusion, being an affirmative action, equal opportunity, and ADA employer. This environment promotes professional growth while contributing meaningfully to children's developmental experiences and the broader university community.
The role of Administrative Assistant within Fresno State Programs for Children is a full-time, benefited position that plays a crucial part in maintaining smooth program operations and supporting the diverse functions necessary to ensure continuous quality service. The Administrative Assistant will report directly to the Program Director and will hold a multifaceted position responsible for various administrative and operational duties. This includes managing enrollment processes, maintaining attendance records, overseeing compliance with health and safety requirements, managing child nutrition documentation, handling fiscal responsibilities such as submitting parent fees, and ensuring personnel files are accurately maintained in accordance with licensing and university guidelines.
In addition to operational support, the Administrative Assistant will offer critical administrative assistance by maintaining program records, assisting with licensing and accreditation documentation and processes, and supporting communication and coordination efforts across multiple program sites. The position also involves direct interaction with families, potential enrollees, university departments, and staff, demanding excellent customer service and interpersonal skills. Successful fulfillment of this role requires a high level of organization, attention to detail, proficiency in data management and office technology, and the ability to work collaboratively within a diverse team.
Salary for this position ranges from $17.85 to $18.39 per hour, reflecting the full-time and benefited nature of the job. Benefits include health, dental, and vision insurance, participation in a 403(b) retirement plan, life insurance coverage, and paid time off for vacation, sick leave, and holidays. Fresno State Programs for Children operates as a smoke-free campus and values diversity and inclusion, being an affirmative action, equal opportunity, and ADA employer. This environment promotes professional growth while contributing meaningfully to children's developmental experiences and the broader university community.
Job Requirements
- High school diploma or GED required
- Experience in office operations, personnel, accounting, data management, and computer skills required
- Previous experience in federal and state-funded contract programs strongly preferred
Job Qualifications
- High school diploma or GED required
- Associate's degree preferred
- Experience in office operations, personnel, accounting, data management, and computer skills required
- Previous experience in federal and state-funded contract programs strongly preferred
Job Duties
- Inform potential families of the enrollment process
- Intake of pre-enrollment forms
- Check completed enrollment paperwork for accuracy and completeness
- Maintain and manage the program waitlist
- Maintain children’s files including health records and immunizations
- Prepare and monitor monthly sign-in sheets
- Work with classrooms to monitor children’s attendance
- Work with the Program Director and leadership team in developing and meeting enrollment targets
- Submit parent fees to auxiliary accounting
- Greet and assist the public, students, staff, and faculty and interact with the Department and Institute
- Assist with maintaining and updating current employee files to ensure compliance with licensing requirements
- Assist in ensuring all classrooms are staffed according to licensing requirements
- Maintain program records and files
- Assist with completion of program tasks related to licensing, Early Stars and Accreditation
- Complete, send and monitor service requests to University for repairs and other services
- Maintain the cleanliness of shared spaces including reception area, break rooms, and classroom observation rooms
- Organize and update computer files and manage program forms
- Support program staff in ordering materials and supplies
- Manage and keep data of visitation and observation logs
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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