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Administrative Assistant III – Events & Operations (Economics & Business)
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $24.45 - $26.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
State pension plan
Parental leave
Tuition reduction
Life insurance
Disability insurance
Professional Development
Recreation center access
Job Description
Colorado School of Mines (Mines) is an internationally renowned public research university dedicated to advancing the fields of science and engineering to meet the evolving resource development needs of society. Founded as Colorado's oldest public university, Mines is located in Golden, Colorado, nestled at the gateway of the Rocky Mountains just a short distance from Denver and Boulder. The university is recognized for its exemplary commitment to academic and administrative excellence, earning a distinguished reputation for its rigorous engineering, applied science, and business programs. As an institution, Mines fosters an innovative, mission-driven environment focused on solving global challenges through education,... Show More
Job Requirements
- Residency in the State of Colorado at time of application submission
- Minimum three years of relevant administrative experience including front desk, records, and event management documented in work history
- Or a combination of related education and experience equaling three years with transcripts attached for educational credit
- Ability to physically stand, walk, lift light to moderate items, and engage actively during events
- Flexibility to work occasional evenings or weekends to support events
- Must pass a background check
Job Qualifications
- Three years of relevant experience including administrative work, front desk reception, records management, and event management
- Proficiency with spreadsheet and word processing software such as Word and Excel
- Strong interpersonal and customer service skills with ability to establish rapport with diverse individuals
- Excellent organizational skills with ability to prioritize tasks and make independent decisions
- Good judgement and discretion with ability to maintain confidentiality
- Experience with Workday software preferred
- Prior relevant state service preferred
Job Duties
- Plan and coordinate department events including lectures, recruiting events, advisory board meetings, symposia, and student programs
- Set up and break down event spaces, including arranging tables, seating, signage, and materials
- Coordinate and move event supplies, materials, and equipment as needed
- Oversee on-site logistics, troubleshoot issues in real time, and ensure seamless execution
- Partner with vendors and catering, manage deliveries, and prepare event spaces before start time
- Coordinate volunteers and student workers during events and direct activities on-site
- Support guest speakers with travel, itineraries, and hospitality arrangements
- Serve as the front-facing hub for the department supporting faculty, students, and visitors
- Manage scheduling, communications, purchasing, and travel logistics
- Coordinate conference room scheduling and maintain shared spaces
- Maintain office operations, supplies, and departmental records
- Assist in faculty searches and support department initiatives
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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