Administrative Assistant III

University of Arkansas - Pulaski Technical College, located in North Little Rock, Arkansas, is a pivotal institution within the Arkansas Technical and Community College System. Governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors, this comprehensive two-year college primarily draws funding from student tuition, fees, and legislative appropriations. As a respected institution, UA - Pulaski Tech offers a wide range of associate degrees and certificate programs designed to prepare students for successful transfer to four-year universities or to equip them with the skills necessary for immediate career advancement.

The Administrative Specialist III position, housed within the Workforce Development and Business & Industry Center (BIC), is a critical clerical role dedicated to supporting the college's mission through various administrative and operational tasks. This regular, full-time clerical role offers a salary of $30,000 and does not provide sponsorship. The ideal candidate will be entrusted with numerous responsibilities aimed at ensuring the smooth and efficient functioning of the center.

Reporting directly to the Executive Director of the Business and Industry Center, the Administrative Specialist III serves as both the first point of contact for visitors and stakeholders and a key organizational support. The role encompasses diverse duties such as receptionist tasks, clerical work, office coordination, report preparation, file and data maintenance, purchasing, human resources assistance, schedule and calendar management, and oversight of the maintenance and repair (M&R) process. This position demands a high level of dependability, discretion, and initiative, guided by state and federal laws as well as agency policies.

As a receptionist, the specialist manages customer service interactions and telephone communications, providing a welcoming and professional presence. Clerical responsibilities involve minute-taking for staff meetings, printing and preparing certificates and class materials, and supporting instructional staff with binding and printing tasks. The specialist is also responsible for the creation and maintenance of comprehensive class files containing registration details, evaluation forms, grant documents, and other necessary administrative paperwork.

Data management duties include the upkeep of a variety of data files related to workforce education reporting, such as course schedules, attendance records, financial documentation, and other critical data required by the center. The specialist also handles purchasing responsibilities like vendor setup, requisition processing, invoicing, and receiving. Furthermore, the position involves performing supplemental human resources tasks, including processing contracts and concurrent employment forms.

Efficient scheduling is crucial to the center's operation, with the specialist maintaining the master calendar and using scheduling data to create security schedules. Managing the maintenance and repair process involves tracking inventory and ensuring outdated or unused items are documented and processed correctly. The physical work environment is kept orderly, reflecting the professionalism expected in all communication and appearance.

The position offers an excellent opportunity for a self-starter eager to engage in a variety of administrative functions that contribute to the college's educational and workforce development goals. This role is ideal for individuals who possess strong organizational skills, attention to detail, and a commitment to supporting a collaborative and dynamic educational environment. With eligibility for benefits, this position presents a secure and fulfilling career path at a well-regarded community college institution serving a diverse student population.