Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $20.00 - $26.00
Benefits
Medical
Dental
Vision
Company paid life insurance
401(k) retirement savings plan
Paid Time Off
Paid holidays
Tuition Reimbursement
Job Description
Karman Space & Defense is a leading aerospace and defense company specializing in providing concept-to-production solutions for mission-critical systems including spacecraft, launch vehicles, missiles, hypersonics, and integrated defense systems. Known for tackling the most complex challenges in the industry, Karman combines unparalleled production capabilities with expert engineering and rigorous analysis to deliver innovative and reliable solutions that push the boundaries of possibility. The company fosters a culture of determination, collaboration, and professionalism, dedicated to advancing aerospace technology and national security through precision and innovation.
The Administrative Assistant role at Karman Space & Defense is a pivotal position designed to support exceptional service delivery to both external customers and guests as well as internal teams. Reporting directly to the Office Manager, this role serves as the initial point of contact for all customer and visitor interactions, embodying the company’s commitment to professionalism and superior customer service. This position requires a proactive, self-starter mindset with strong organizational skills to multi-task, prioritize, and maintain smooth office operations.
The Administrative Assistant will handle a variety of functions including answering main office phone lines, welcoming and assisting visitors, coordinating meeting logistics such as conference room scheduling and catering, and managing mail and document processing. Beyond customer service, the role supports security protocols by managing visitor check-ins and badge issuance, as well as assisting the security team in maintaining office access and documentation standards.
Additionally, the Administrative Assistant is responsible for maintaining cleanliness and organization of reception areas and common spaces to uphold the professional standards of Karman. This individual also monitors and manages office supply inventories, performs general office maintenance tasks like printer and shredder upkeep, and offers administrative support to various departments as needed. In a fast-paced and dynamic work environment, possessing excellent communication skills and a polished demeanor is essential to succeed in this role.
At Karman, the compensation package includes competitive benefits such as medical, dental, and vision insurance, company-paid life insurance, a 401(k) retirement savings plan, paid time off and holidays, as well as tuition reimbursement. The company values equal employment opportunities and fosters an inclusive environment where diversity is respected and supported. This position is ideal for individuals who are committed to delivering excellent office administration services while contributing to the innovative and mission-critical work Karman Space & Defense is known for.
The Administrative Assistant role at Karman Space & Defense is a pivotal position designed to support exceptional service delivery to both external customers and guests as well as internal teams. Reporting directly to the Office Manager, this role serves as the initial point of contact for all customer and visitor interactions, embodying the company’s commitment to professionalism and superior customer service. This position requires a proactive, self-starter mindset with strong organizational skills to multi-task, prioritize, and maintain smooth office operations.
The Administrative Assistant will handle a variety of functions including answering main office phone lines, welcoming and assisting visitors, coordinating meeting logistics such as conference room scheduling and catering, and managing mail and document processing. Beyond customer service, the role supports security protocols by managing visitor check-ins and badge issuance, as well as assisting the security team in maintaining office access and documentation standards.
Additionally, the Administrative Assistant is responsible for maintaining cleanliness and organization of reception areas and common spaces to uphold the professional standards of Karman. This individual also monitors and manages office supply inventories, performs general office maintenance tasks like printer and shredder upkeep, and offers administrative support to various departments as needed. In a fast-paced and dynamic work environment, possessing excellent communication skills and a polished demeanor is essential to succeed in this role.
At Karman, the compensation package includes competitive benefits such as medical, dental, and vision insurance, company-paid life insurance, a 401(k) retirement savings plan, paid time off and holidays, as well as tuition reimbursement. The company values equal employment opportunities and fosters an inclusive environment where diversity is respected and supported. This position is ideal for individuals who are committed to delivering excellent office administration services while contributing to the innovative and mission-critical work Karman Space & Defense is known for.
Job Requirements
- Hs diploma
- More than 2 years in an office administration position is preferred
- Strong time management skills and ability to multi-task and prioritize work
- Excellent verbal and written communication skills
- Familiarity with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Must have reliable transportation
- Requires the use of stairs and occasionally lifting objects up to 30lbs
- Must be a U.S. citizen
Job Qualifications
- High school diploma or equivalent
- More than 2 years of experience in an office administration position is preferred
- Strong time management skills and ability to multi-task and prioritize work
- Excellent verbal and written communication skills
- Familiarity with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Reliable transportation
- Ability to use stairs and occasionally lift objects up to 30lbs
- U.S. citizenship
Job Duties
- Answer incoming calls on the main office line and transfer callers to appropriate staff or department
- Greets customers and visitors with a consistently warm, positive, helpful attitude
- Provides guests with an exceptional customer visit by coordinating conference room scheduling, set-up, refreshments, catered lunches, and other meeting logistics as needed
- Opens, sorts and delivers mail
- scans and files documents
- Helps maintain workplace security by handling the check-in process for all customers and visitors by issuing, checking, and collecting visitor badges as necessary, and maintaining visitor logs in accordance with security protocols
- Ensures cleanliness and organization of all first-impression areas (including all front desks and common spaces) to Karman professional standards, and consistently demonstrates a professional personal appearance, attitude, and demeanor in accordance with company dress code and conduct expectations
- Assists the Security team with ID badge issuance, including photographing individuals for badges, printing badges, and ensuring all required documentation is completed
- Manages inventory of company office supplies by regularly stocking, ordering, and replenishing products throughout the facility
- Supports general office operations by assisting with routine tasks such as printer maintenance, shred bin maintenance, and other office function needs
- Provides occasional support as requested by other departments, utilizing organizational, interpersonal and time management skills
- Provides routine and proactive administrative support as needed in a fast-paced, collaborative and dynamic office environment
Job Criteria
Experience
No experience required
Job Location
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