ADMINISTRATIVE ASSISTANT FOR EXECUTIVE CHEF

Temecula, CA, USA|Onsite

Job Overview

Employment Type

Part-time

Hourly

Compensation

Hourly

Exact $24.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Employee Discounts

Retirement Plan

flexible schedule

Professional development opportunities

Job Description

Ponte Family Estate Winery is a distinguished California-based winery nestled in the heart of Temecula Wine Country, a region renowned for its picturesque vineyards and premium wine production. Established in 2003, Ponte Family Estate Winery boasts a rich heritage rooted in farming vineyards since 1984. This working winery cultivates and produces over 20 estate-grown varietals within certified sustainable facilities, reflecting its commitment to quality, environmental stewardship, and excellence in viticulture. The winery is uniquely situated next to the Four Diamond, 90-room boutique hotel, Ponte Vineyard Inn, offering guests an immersive experience surrounded by 300 acres of mature vineyards and rolling hills. This prime location makes Ponte Family Estate Winery a popular destination for visitors seeking a tranquil retreat away from the hustle and bustle of city life. The winery has earned a reputation as the benchmark for exceptional service among Temecula wineries, with a team dedicated to delivering memorable hospitality, pairing exquisite wines with gourmet food in an inviting atmosphere.

The role of Administrative Assistant to the Executive Chef at Ponte Family Estate Winery is crucial to the seamless operation of the culinary department. This part-time position, compensated at $24.00 hourly, requires a highly organized and proactive individual to provide both administrative and operational support to the Executive Chef and the broader culinary leadership team. The responsibilities encompass a range of tasks including calendar management, document preparation, purchasing coordination, inventory tracking, and facilitating effective communication between culinary, front-of-house, and other departments. Additionally, the Administrative Assistant helps ensure compliance with food safety standards, maintains important safety documentation, and manages departmental filing systems.

This role demands exceptional attention to detail and the ability to multitask in a fast-paced environment, supporting various aspects of culinary operations from menu updates to special event planning. The assistant is instrumental in maintaining workflow efficiency, assisting with onboarding processes, and supporting scheduling and attendance tracking within the kitchen staff. Proficiency in Microsoft Office programs and familiarity with administrative procedures are essential, as is the ability to handle confidential information discreetly. Preference is given to bilingual candidates fluent in both English and Spanish, enhancing communication across a diverse team. By supporting the culinary leadership, the Administrative Assistant plays a vital part in upholding Ponte Family Estate Winery's standards of hospitality and service excellence, thus contributing to the overall guest experience and operational success of this celebrated winery.

Job Requirements

High school diploma or equivalent
prior experience in administrative roles, preferably in culinary or hospitality industries
proficiency with Microsoft Office Suite
excellent communication skills both written and verbal
ability to handle confidential information with discretion
strong organizational and time management skills
bilingual in English and Spanish preferred

Job Qualifications

High school diploma or equivalent
experience providing administrative support preferably in a culinary or hospitality environment
proficiency in MS Word, Excel, PowerPoint, and Outlook
strong organizational and multitasking skills
excellent written and verbal communication skills
ability to maintain confidentiality and discretion
bilingual in English and Spanish preferred
ability to work independently and manage multiple projects simultaneously

Job Duties

Manage calendars for culinary leadership, schedule meetings, and coordinate internal communication
prepare, update, and organize departmental documents, reports, and training materials
maintain filing systems, digital records, and confidential personnel information
assist with onboarding paperwork, training schedules, and communication for new hires
coordinate with accounting regarding invoice coding and month-end reporting
support ordering of food, supplies, uniforms, and equipment based on kitchen needs
maintain inventory spreadsheets
update and format menus, recipe sheets, prep lists, and event documentation
assist with planning and administrative tasks for special events, tastings, and seasonal menu rollouts
communicate effectively between culinary staff, front-of-house teams, events, and other departments
support scheduling efforts and track employee attendance or coverage needs
maintain and update food safety logs, temperature records, and sanitation documentation
manage safety data sheets, health inspection requirements, and compliance binders
track required certifications and assist with scheduling food handler or food safety trainings