Administrative Assistant (Engineering Support) - Direct Hire

Allied Personnel Services is a well-established staffing and recruiting company committed to connecting talented individuals with rewarding career opportunities across various industries. With a reputation for excellence and a focus on building strong relationships with both clients and candidates, Allied Personnel Services plays a vital role in helping businesses find the right talent to drive their success. Known for its professional approach and dedication to service, the company offers comprehensive support throughout the hiring process, ensuring that job seekers are matched with roles that align with their skills and career goals. Allied Personnel Services frequently partners with large companies in the Lehigh Valley and surrounding areas, providing opportunities that range from temporary assignments to permanent positions.

This particular opening is for an Administrative Assistant role within a large engineering company located in the Lehigh Valley area. This position is offered as a temporary-to-hire opportunity, providing the successful candidate with full-time hours and the chance to transition into a permanent role. The job is on-site, which means that the candidate will be working directly at the company’s location, allowing for direct collaboration and communication with the engineering team. The pay range for this role is competitive, between $23.00 and $25.00 per hour, reflecting the importance of the responsibilities and the qualifications required.

The Administrative Assistant will provide essential support to the engineering team by managing various administrative tasks that are critical for smooth daily operations. Key duties include welcoming visitors and reviewing correspondence to ensure that communication flows efficiently. The assistant will also be responsible for arranging company dinners, answering questions, and managing meeting requests. Travel and meeting coordination are significant aspects of this position, involving the development of detailed itineraries and agendas as well as scheduling air transportation, hotels, and other travel arrangements.

In addition, the Administrative Assistant will reconcile expense reports, produce and distribute important documents such as correspondence, meeting minutes, memos, and letters. The role also involves completing various projects and special assignments that support the engineering team’s objectives. Furthermore, the assistant plays a role in improving quality by evaluating and refining administrative processes.

Candidates must demonstrate experience in administrative functions, particularly with calendar management and travel coordination. Proficiency in Microsoft Office applications is essential for handling the documentation and scheduling tasks effectively. While an associate’s or bachelor’s degree is preferred, relevant experience and proficiency with required skills are highly valued.

Overall, this role is ideal for organized, detail-oriented individuals who excel in multitasking and supporting a dynamic team in a fast-paced environment. The position provides an excellent opportunity to work within a large company setting, gain valuable experience, and potentially secure a permanent role in a respected organization.