Administrative Assistant - Catering & Conference Services (Events) (Full Time)

Pebble Beach Company is a prestigious hospitality and resort management company headquartered in Pebble Beach, California. It is widely known for owning and operating the iconic Pebble Beach Resorts, which include The Lodge at Pebble Beach, The Inn at Spanish Bay, and Casa Palmero. The company also manages five world-renowned golf courses such as Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course, and The Hay, a short course designed by Tiger Woods. Beyond golf, Pebble Beach Company offers an array of luxury experiences including scenic tours of the famous 17-Mile Drive, The Spa at Pebble Beach which has been Forbes Five-Star certified since 2014, the Pebble Beach Golf Academy & Practice Facility, and a diverse culinary and retail portfolio. The company is also the host of several premier annual events including the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine, and the PURE Insurance Championship, attracting a high-profile clientele on a regular basis.

The role of Administrative Assistant for Catering & Conference Services is integral to the smooth operation and delivery of luxury events such as weddings, social occasions, and special celebrations. This position operates as a key support figure within the Catering & Conference Services team, ensuring every detail from initial inquiry to event completion is meticulously managed to meet Pebble Beach Company’s renowned standards of excellence. The assistant will be responsible for generating and distributing daily reports, maintaining precise client records, contracts, and invoices. Coordination tasks include scheduling meetings, venue tours, menu tastings, and planning sessions, while also ensuring timely and professional communication with clients through various channels including email and telephone.

This position demands a polished approach to client engagement, requiring the candidate to anticipate client needs and assist in on-site event execution to deliver an elegant and flawless guest experience. The role also involves administrative support in creating banquet event orders, program resumes, cost estimates, and event diagrams. There is an emphasis on maintaining strict confidentiality with client documentation and adhering to company safety and health policies. Additionally, the assistant will play a supportive role in the execution of special Pebble Beach events like the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, and the significant 2027 U.S. Open at Pebble Beach. The work schedule is set Tuesday through Saturday with competitive pay starting at $25.00 per hour.

This is an outstanding opportunity for someone with at least two years of administrative experience in luxury hospitality, event planning, or catering services. Proficiency in Microsoft Office Suite and familiarity with software such as Delphi, Amadeus, and Salesforce are required. Candidates should possess excellent communication skills, attention to detail, strong problem-solving abilities, and the capability to manage multiple responsibilities in a fast-paced environment. This role offers a chance to be part of a world-class hospitality team, contribute to unforgettable events, and grow a career within a company dedicated to excellence and employee development.