Administrative Assistant - Aquatics

The Eugene Family YMCA is a prominent nonprofit organization dedicated to strengthening the community through youth development, healthy living, and social responsibility. As part of the nationwide Y movement, the Eugene Family YMCA operates with a mission-driven focus on creating inclusive, supportive environments where individuals and families can belong, grow, and thrive. Serving diverse populations within the Eugene area, the YMCA offers a wide range of programs to promote wellness, education, and social connection, centered around core values of welcoming all, being genuine, nurturing potential, fostering hope, and maintaining a determined spirit to strengthen communities. The organization is committed to fostering diversity, equity, inclusion, and belonging in both its workplace and programmatic offerings, ensuring accessible and impactful services to all community members. In addition to its robust community outreach and educational initiatives, the Eugene Family YMCA prioritizes providing meaningful career opportunities with emphasis on employee development, team collaboration, and a positive work culture.

The role of Administrative Assistant - Aquatics at the Eugene Family YMCA is a vital support position within the Aquatics Department reporting directly to the Aquatics Director. This non-exempt, position grade 5 role is designed to assist in efficiently running the Aquatics Program, with a key focus on coordinating group swim lessons and managing private swim lesson schedules. The Administrative Assistant is responsible not only for routine administrative duties such as data entry, correspondence, and record-keeping but plays an active role in delivering a cause-centered experience that aligns with the YMCA's core values. This includes proactive problem solving, communication with members and program participants, and active collaboration with the Aquatics Director and other team members to deliver high-quality, member-focused aquatic services. In this capacity, the assistant helps prepare lesson rosters and materials, assists in payroll tasks related to private instructors, and supports the administration of swim lesson surveys and feedback to improve program quality.

Candidates for this role will find opportunities to grow their professional skills in a dynamic, community-oriented environment that values inclusiveness and individual potential. The position requires adherence to various training and certification requirements including Red Cross Lifeguarding, CPR/First Aid/AED, Bloodborne Pathogen Certification, Youth Protection, and Anti-Discrimination training to ensure program safety and compliance. The work setting is both office-based and poolside, demanding physical agility and attentiveness to safety in aquatic environments. Administrative tasks are complemented by responsibilities to help coordinate safety training classes and assist in expanding aquatics programming in alignment with community needs. The role calls for proficiency with Microsoft Office applications and general office equipment, experience with swim lesson coordination or lifeguarding, and strong interpersonal abilities to effectively communicate with diverse populations.

This position promotes a culture of belonging, respect, and professional growth within the aquatic team and the broader Eugene Family YMCA community. Salary details and employment terms are defined under the organization's classification and grade system, reflecting non-exempt status at job grade 5. The Eugene Family YMCA offers a supportive, mission-driven work environment with a commitment to equal employment opportunity and reasonable accommodation for individuals with disabilities. This is a unique opportunity to contribute to a well-established community organization recognized for its impact on youth and families through high-quality aquatic and wellness programming.