Administrative Assistant & Receptionist

Louisville, KY, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Hourly

Work Schedule

Standard Hours

Flexible

Job Description

Abacus is a well-established company based in Louisville, KY, known for its commitment to providing exceptional administrative and support services across multiple physical locations and to remote employees. As a dynamic organization, Abacus prides itself on maintaining a professional, efficient, and welcoming work environment that supports both staff and clients effectively. The company values adaptability, teamwork, and innovation, making it a great place for professionals seeking to contribute meaningfully in a collaborative atmosphere. Abacus operates with a forward-thinking approach, integrating modern office technologies and flexible work arrangements while upholding high standards of client service and confidentiality.\n\nThe Administrative Assistant Receptionist role at Abacus plays an essential part in ensuring smooth day-to-day operations within the company. This full-time hourly non-exempt position offers a unique opportunity to be the first point of contact for visitors, clients, and staff, thereby representing the company’s commitment to excellence. The role demands a proactive individual skilled in managing front desk operations, coordinating communications, and supporting various administrative tasks across departments. The ideal candidate will bring strong organizational skills, impeccable professionalism, and a capacity to adapt to a fast-paced office setting. Responsibilities include handling mail, scheduling meetings, managing supplies, and ensuring the reception area remains inviting and efficient. Additionally, this role supports the planning and execution of meetings and events, contributing to the overall effectiveness of the organization. While the normal workweek adheres to typical office hours with flexible arrangements, some weeks may require more than 40 hours, reflecting the dynamic nature of this position. The role requires a minimum of two years of relevant experience with a preference for candidates holding an associate or bachelor’s degree and those familiar with multi-department organizational environments. Abacus welcomes applicants ready to bring a positive attitude, strong communication skills, and a commitment to client satisfaction to this vital administrative position.

Job Requirements

high school diploma or equivalent required
2 years of relevant experience in administrative or receptionist roles
proficiency in Microsoft Office Suite
excellent verbal and written communication skills
strong organizational skills and attention to detail
ability to multitask and adapt in a fast-paced environment
professionalism and confidentiality
availability to work full-time hours with some weeks exceeding 40 hours
based in Louisville, KY

Job Qualifications

a high school diploma or equivalent
an associate or bachelor’s degree preferred
at least 2 years of experience in an administrative or receptionist role
experience in a multi-department organization is a plus
excellent verbal and written communication abilities
strong organizational and time management skills
proficiency in Microsoft Office Suite and office equipment
resourceful problem-solving skills
professionalism and discretion in handling sensitive information
ability to work effectively in a team environment
client relationship management skills

Job Duties

serve as the first point of contact for clients, visitors, and staff, managing front desk operations, answering calls, and directing inquiries
maintain a professional and welcoming reception area, all common areas, restrooms and kitchen
handle incoming and outgoing mail, deliveries, and other correspondence
provide administrative assistance across departments, including scheduling, preparing meeting agendas, and drafting meeting notes
organize and maintain files, records, and documents, ensuring confidentiality
assist in drafting correspondence, presentations, and reports
support planning and execution of meetings, workshops, and department initiatives by managing logistics
coordinate schedules, resources, and communication for internal and external events
monitor and manage department supplies and equipment and troubleshoot basic office technology issues
perform other administrative tasks as assigned to support the dynamic needs of the team and organization