Administrative Assistant & Front Desk Support

This organization is a dynamic and diverse entity dedicated to serving its community with a range of administrative and operational support. Situated at the heart of its community, the organization prides itself on professionalism, efficiency, and a collaborative work environment that values every team member's contributions. Operating within a fast-paced setting, it fosters a culture of mutual respect and continuous improvement to meet the evolving needs of its stakeholders and clients. The organization is committed to creating an inclusive and welcoming atmosphere for all visitors, clients, and staff, emphasizing customer service and internal coordination as pillars of its success.

The role of Administrative Assistant/Front Desk staff is pivotal in maintaining the smooth operation of the daily activities of this organization. Reporting directly to the Operations Director, this position also extends support to various key departments, including Executive, Human Resources, Finance, Development, and Nursing teams. As the first point of contact, this role demands a professional, courteous, and approachable individual capable of managing front desk responsibilities and administrative tasks. Expertise in the Microsoft Office Suite—namely Word, Excel, Outlook, and PowerPoint—is essential, ensuring efficient handling of clerical duties such as typing, filing, scheduling, and meeting coordination.

The Administrative Assistant/Front Desk staff will manage communications by answering phones, responding to emails, and directing inquiries appropriately. They will be responsible for scheduling meetings, organizing events, and handling logistical details like location selection and coordinating equipment setup, including laptops, projectors, and sound systems. The role also involves minute-taking and creation of detailed reports, requiring excellent attention to detail and organizational skills. Moreover, this individual will manage confidential information with the highest level of discretion and professionalism.

This position requires multitasking abilities, the capacity to work independently and collaboratively, and strong interpersonal skills to engage positively with a diverse range of stakeholders. Additional duties include handling mail distribution, managing training attendance follow-ups, processing payments, and supporting Food For Lane County facilitation efforts. It involves physical activities such as standing, walking, occasional lifting of items up to 25 pounds, and occasionally climbing stairs or ramps.

Working in this front-facing capacity means representing the organization’s values through a friendly and professional demeanor daily. The role offers an opportunity to be an integral part of a team that supports multiple departments and contributes significantly to the organization's overall efficiency and success. This dynamic job is well suited for an adaptable, detail-oriented administrative professional who thrives in a fast-paced environment and enjoys a variety of responsibilities. While this position is excluded by collective bargaining agreement, it offers a fulfilling career path with meaningful contributions to the organization's mission and community engagement efforts.