Administrative Assistant

Oxford Commons is a renowned hospitality company founded by a passionate team of dreamers and doers focused on designing unique and inspired spaces that encourage fellowship, exploration, and meaningful connection. The company manages a diverse portfolio of brands, including distinctive dining, social, and lifestyle concepts such as Oxford Exchange, The Library, The Stovall House, Predalina, Mad Dogs & Englishmen, Casa Cami, Julian's, The Current Hotel, and Oxford Design Studio. Each brand within Oxford Commons is thoughtfully curated to create engaging experiences that spark community spirit and curiosity, making the company a dynamic leader in the hospitality industry. Committed to fostering an inclusive environment, Oxford Commons celebrates diversity as part of its core values, ensuring that all employees feel valued and supported in their roles. This approach not only enhances workplace culture but also enriches guest experiences across all properties and concepts.

The Operations Administrative Assistant role at Oxford Commons Hospitality Company is a vital position that offers significant support to both the operational and leadership teams. This role requires an individual who thrives in a bustling atmosphere and is adept at managing multiple priorities with precision and care. The Operations Administrative Assistant is primarily responsible for managing day-to-day activities, providing essential administrative support to ensure seamless operations, and assisting with reception duties at Oxford Exchange, one of the company’s flagship venues.

In this position, strong organizational skills and attention to detail are paramount, as the individual will coordinate schedules, arrange meetings, and facilitate communication between various internal teams and external partners. The role also involves handling travel plans and accommodations for the company's leadership, managing correspondence such as emails and phone calls, and drafting important documents and reports. Project coordination is another key aspect where the assistant will track deadlines and coordinate resources to support ongoing initiatives.

Further responsibilities include general administrative tasks such as processing expense reports, managing invoices, and overseeing office supply inventories. The ability to build and nurture professional relationships is essential, as this position serves as a liaison between the company and its clients, vendors, and partners. The Operations Administrative Assistant must be able to communicate effectively with a diverse range of individuals and demonstrate a collaborative spirit to work alongside different professionals.

Physical requirements include mobility sufficient to perform assigned tasks involving reaching, bending, stooping, wiping, pushing, and pulling. The role may require lifting up to 25 lbs and the ability to stand or walk for extended periods during a shift. Additionally, frequent use of a computer for typing and writing will be necessary.

This full-time position offers an exciting opportunity for candidates passionate about hospitality and administration who want to contribute to a thriving, community-oriented company. They will benefit from a supportive and inclusive workplace culture that values teamwork, adaptability, and a genuine passion for service excellence. The Operations Administrative Assistant becomes an integral part of Oxford Commons, participating in the delivery of memorable guest experiences and the smooth operation of multiple, dynamic hospitality brands.