Administrative Assistant

HRI Properties, based in New Orleans, Louisiana, is a distinguished full-service real estate development firm that has been a leader in the adaptive reuse of historic structures for over thirty-five years. The company's expertise spans across development, construction, design, governmental relations, environmental concerns, historic landmark designation, and property management. HRI Management, LLC (HRIM), a branch within the company, manages an extensive portfolio of multi-family developments totaling fifty-three properties and five thousand units, including luxury, affordable, and mixed-income residences. Their reach extends over a five-state region, overseeing more than two hundred thousand square feet of office and retail spaces for HRI Properties as well as third-party owners. HRIM's success is deeply rooted in its inclusive and diverse team culture, embracing employees from varied backgrounds, ethnicities, cultures, ages, and lifestyles. Their employees consistently choose HRIM as their preferred workplace due to the company's outstanding reputation and supportive environment, resulting in one of the highest employee tenure records in the industry.

The Administrative Assistant plays a vital role in supporting the daily operations of the apartment communities managed by HRIM. This position is responsible for clerical duties, customer service excellence, and ensuring compliance with specific housing programs like LIHTC (Low-Income Housing Tax Credit) and PBV (Project-Based Voucher). By performing these functions, the Administrative Assistant contributes directly to maintaining smooth front-office operations and delivering exceptional resident services. Duties encompass managing communications with residents, applicants, vendors, and visitors, handling rental application processes, scheduling and coordinating appointments and property inspections, and assisting with lease renewals and move-in/move-out documentation. Beyond clerical tasks, the Administrative Assistant also aids the Property Manager in verifying income and asset documentation to ensure compliance with regulatory requirements. The role involves meticulous tracking of critical deadlines such as annual recertifications and rent changes, preparing for audits, maintaining the PBV waitlist, and managing resident notifications regarding lease violations, inspections, or community events.

This role demands strong organizational and time management skills, proficiency in Microsoft Office Suite, and the ability to multitask efficiently within a dynamic property management environment. Physically, the position requires the candidate to spend prolonged periods sitting at a desk, working on a computer, standing, walking, and occasionally providing tours in various weather conditions. Candidates must be able to lift up to 15 pounds and are expected to navigate properties with stairs and other physical challenges. HRIM emphasizes that it offers more than just a job— it offers a lifestyle, with comprehensive health benefits, competitive pay, paid time off, and opportunities for career growth and team engagement, making work-life balance a core value of their workplace culture.