Administrative Assistant

St. Mary's Parish is a vibrant faith community dedicated to serving the spiritual and administrative needs of its congregation within the Austin Diocese. As a cornerstone of the local Catholic community, St. Mary's Parish upholds the teachings and traditions of the Roman Catholic Church while fostering a welcoming and supportive environment for parishioners and staff alike. The parish plays an integral role in the faith journey of its members, offering religious services, spiritual guidance, and community outreach programs. St. Mary's Parish is committed to excellence in ministry, promoting Gospel values and providing resources for both spiritual growth and practical support to its community members.

The role of Parish Administrative Assistant at St. Mary's Parish is a flexible, part-time position that involves working approximately 21 hours per week. This role is essential to the smooth operation of the parish office, providing critical administrative support and acting as a liaison between the pastor, parish staff, and the congregation. Reporting directly to the Pastor or the Parish Business Administrator, the Administrative Assistant is responsible for a wide range of duties including receptionist functions, maintaining parish records and files, assisting with the Gift Shop, overseeing financial reporting, and supporting the work of the Money Counter Teams. This position not only requires excellent organizational skills but also a deep understanding of Catholic ministry and the ability to model Gospel values in daily interactions.

In this role, the Administrative Assistant is expected to participate actively in the religious life of the parish, including training sessions, religious ceremonies, and reflection activities aimed at personal and professional growth within their ministry. The position demands a candidate who exhibits a strong ability to communicate effectively with clergy, staff, and parishioners, showcasing kindness, respect, and confidentiality at all times. As part of the parish ministry, the assistant must be committed to upholding the Catholic faith and participating fully in the life and mission of St. Mary's Parish. Additionally, the assistant will work approximately 4 to 5 weekends a year as assigned, demonstrating flexibility and dedication to parish needs outside of regular office hours.

This position requires proficiency with various office software including word-processing, spreadsheets, and database management systems such as the Parish Data System (PDS). The Administrative Assistant must also have basic knowledge of bookkeeping and accounting principles to manage and report parish finances accurately. A valid Texas driver’s license and the ability to travel for training sessions across the Diocese of Austin are mandatory. The parish emphasizes ethical standards and the importance of maintaining compliance with the Diocese of Austin’s Ethics and Integrity in Ministry (EIM) policies. Working at St. Mary's means engaging in a faith-driven environment that values respect, professionalism, and a shared commitment to the church’s mission, and offers an opportunity to grow both spiritually and professionally in a supportive community.