Administrative Assistant

The hiring establishment for this role is located in Elma, NY 14059. It is a professional setting offering a 12-month position with the possibility of extension, providing an excellent opportunity for career growth and skill development. The job type is full-time on the first shift, from 7:00 am to 3:00 pm. This establishment values efficiency, organization, and communication, making it an ideal environment for individuals who thrive in administrative and coordination roles.

The role of Administrative Coordinator / Administrative Assistant is central to the smooth operation of the team and office functions. This position requires an individual who excels at multitasking, is highly organized, and possesses strong communication skills to manage a variety of administrative tasks. Key responsibilities encompass logistics and event coordination, where the candidate will arrange team meetings and events, manage catering, site logistics, and vendor relationships to support successful gatherings. The candidate will be proficient in calendar management, ensuring all schedules, appointments, and team activities are managed proactively to avoid conflicts and maximize efficiency.

Additional duties include handling travel arrangements and timely processing of expense reports, an essential function for supporting team mobility and budget management. Effective written communication is critical in this role, as the employee will be expected to draft, format, and distribute professional internal memos and documents. Office operations management, including maintaining supply inventory and coordinating with external vendors for facility needs, are also part of this multifaceted role.

Confidentiality and professionalism are paramount in this position, as the individual will be responsible for managing sensitive information discreetly. The organization's culture emphasizes autonomy and independent work, so the ideal candidate will demonstrate a proven ability to manage multiple competing priorities without close supervision. This role is an excellent fit for a proactive administrative professional looking to contribute meaningfully to a dynamic team environment while honing a broad set of coordination and office management skills.