Administrative Assistant

Burleson, TX, USA|Onsite

Job Overview

Compensation

Salary

Range $50,000.00 - $55,000.00

Benefits

paid company holidays

No work on birthday

Flexible PTO

Volunteer time off

Variable bonus eligibility

Health Insurance

Dental Insurance

Vision Insurance

Pet insurance

Group Life Insurance

short term disability

Concierge benefit support services

401(k) with employer match

Virtual medical and mental health support

supportive team culture

mission-driven purpose

Job Description

TimelyCare is a clinically accountable virtual care provider tailored specifically for the educational sector. Trusted by nearly 500 campuses across the United States, TimelyCare combines URAC-accredited clinical standards with a measurement-based approach and a partnership-first model, enabling educational institutions to promote well-being with clarity, accountability, and real-world impact. The organization offers a seamless and easy-to-access platform that delivers a comprehensive range of services including a crisis line, mental health counseling, on-demand emotional support, medical care, psychiatric care, health coaching, success coaching, basic needs assistance, faculty and staff guidance, peer support, and self-guided wellness tools. TimelyCare is committed to driving clinically validated improvements in depression and anxiety, fostering healthier learning environments nationwide.

The Administrative Assistant role at TimelyCare is ideal for individuals who are both people and systems-oriented, playing an integral role in cultivating a positive company culture. This position requires someone who thrives in a fast-paced environment, enjoys ensuring smooth operations behind the scenes, and is ready to be hands-on when the situation demands it. The successful candidate will be energetic, reliable, and tech-savvy, capable of wearing multiple hats simultaneously. This role demands a professional who is organized, attentive to detail, and able to bring creative solutions to unexpected challenges. The Administrative Assistant will champion the company’s culture daily, acting as the first impression of the TimelyCare office.

Located onsite in Fort Worth, Texas, this role requires a consistent presence in the office five days a week. The salary ranges from $50,000 to $55,000 annually, depending on education and experience, with eligibility for a discretionary bonus. TimelyCare prides itself on being an equal opportunity employer, fostering diversity and inclusion across all employment aspects, from hiring to compensation. Additionally, TimelyCare may employ AI tools to assist with hiring processes, although final decisions remain human-driven.

Job Requirements

5+ years of administrative experience or equivalent
Advanced proficiency with Google Suite and Microsoft Office
Comfortable with Mac products and communication tools like Zoom, Slack, and Concur
Strong organizational and problem-solving skills
Excellent multitasking and time management
Good communication and relationship-building across organizational levels
Ability to handle confidential information with discretion
Ability to adapt quickly to changing priorities
Ability to work onsite Monday-Friday
Comfortable working in a fast-paced, dynamic environment
Reliable and professional demeanor
Ability to coordinate events and manage multiple projects

Job Qualifications

5+ years of administrative experience or demonstrated equivalent through a combination of education and hands-on experience
Advanced proficiency with Google Suite (Mail, Calendar, Drive) and Microsoft Office
Comfortable working with Mac products and tools like Zoom, Slack, and Concur
Strong organizational skills and high attention to detail, with a natural ability to problem solve
Excellent multitasking and time management skills
Good communication and relationship-building skills across all levels of the organization
Ability to utilize complete discretion and sound judgment when handling confidential information
Comfort with ambiguity and the ability to adapt quickly as priorities shift
Ability to be onsite Monday-Friday
this role requires consistent in-office presence

Job Duties

Manage dynamic calendars for key members of the Executive Leadership team, proactively resolving conflicts and adjusting schedules as needed
Prepare meeting agendas, presentations, and capture action items for tracking
Act as a point of contact for key ELT members, ensuring clear and timely communication
Coordinate detailed travel arrangements and prepare and reconcile executive expenses, ensuring accuracy and compliance with company guidelines
Proactively anticipate the needs of the leaders you support and resolve them quickly
Handle multiple projects in a rapidly evolving environment
Partner with Executive Assistant to manage departmental meetings, including offsite and virtual for logistics and meeting deliverables
Coordinate team onsite meetings, including ordering lunch, setting up food, breaking down, and cleaning the kitchen
Support new hire coordination by adding new hires to the company staff meeting, ordering gear, and mailing welcome boxes
Assist in planning team celebrations, anniversaries, and company events
Order business cards and handle general employee inquiries and requests
Provide onsite support managing mail, greeting guests, and handling day-to-day office needs
Scan and route incoming mail to the appropriate recipients and shred as needed
Keep both properties stocked with office supplies and kitchen essentials
Maintain a clean and welcoming office environment by emptying trash, cleaning the kitchen, and handling general tidying