Administrative Assistant

Newark, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $23.00 - $27.00

Benefits

competitive compensation

Medical insurance

Dental Insurance

Vision Insurance

401(k) Company Matching

401(k) vesting

Career development programs

Charitable donation matching

Paid Time Off

paid volunteer hours

Paid parental leave

Family planning assistance

Wellness resources

Mental Health Resources

Pet insurance

Childcare assistance

Commuter Benefits

Job Description

Brookfield Properties is a leading real estate services company known for its innovative approach to retail management, development, and community engagement. The company takes pride in transforming traditional retail environments into dynamic, integrated spaces that combine shopping, dining, entertainment, and more to create unforgettable experiences for consumers. With a strong presence in the industry, Brookfield Properties operates shopping centers like NewPark Mall, delivering exceptional property management services that help retailers and tenants thrive in a competitive market. Their commitment to fostering vibrant communities, enhancing tenant brand visibility, and delivering outstanding guest experiences has established them as a trusted name in... Show More

Job Requirements

High school diploma or GED
Two years of administrative support experience
Proficiency in Microsoft Office including Outlook
Strong organizational skills
Excellent business writing and verbal communication
Ability to multitask and prioritize
Customer service orientation

Job Qualifications

High School Diploma or GED required
2 years of experience in an administrative support role
Proficiency in Microsoft Office including Outlook
Highly organized and project oriented
Excellent business writing and verbal communication skills
Quick learner, self-starter and helps others achieve results

Job Duties

Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
Assists in implementing property activities and events
Prepares, maintains, and distributes mass written communication to retailers as directed
Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing

Job Location

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