Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Paid Time Off
401(k)
Medical insurance
Dental Insurance
Job Description
Oklahoma Children's Hospital is a leading healthcare institution dedicated to providing exceptional pediatric care and support to children and their families. As part of the larger OU Health system, the hospital is committed to delivering comprehensive medical services while also focusing on the emotional and developmental needs of its young patients. The hospital emphasizes a family-centered approach, ensuring that children receive not only top-tier medical treatment but also compassionate care that promotes normalcy and positive coping during their hospital stay. The Child Life Program within Oklahoma Children's Hospital plays a crucial role in this holistic care model by offering creative, integrative programs aimed at enhancing the patient experience and supporting families through challenging times.
The Activity Specialist position within the Child Life Program is a dynamic and impactful role, reporting directly to the Manager of Child Life Zone and Integrative Programs. This position is responsible for planning, managing, and implementing a variety of special events and activities designed to promote normalization and positive coping strategies among pediatric patients. The specialist works closely with Child Life staff, volunteers, hospital departments, and community partners to deliver engaging programs that enhance patient satisfaction and community awareness of the hospital’s integrative care initiatives.
Key responsibilities include organizing hospital events, donor receptions, and patient activities that are specially tailored to meet the diverse needs of children in a healthcare setting. This role also involves coordinating volunteer-led group activities, executing daily programming within the Child Life Zone, and managing supplies and resources efficiently within departmental budgets. The Activity Specialist ensures that all events are aligned with the hospital’s mission to create a supportive environment that fosters healing and resilience.
To excel in this role, candidates must have a minimum of an associate’s degree and at least one year of experience in special event coordination, project management, or program planning. The position requires a high level of organization, excellent communication skills, and the ability to work both independently and collaboratively. Proficiency in Microsoft Office and Canva is essential, along with the ability to comfortably lead training sessions and manage volunteers. Additionally, the role requires certification in Basic Life Support (BLS) within 30 days of hire, ensuring readiness for any emergency situations.
Oklahoma Children's Hospital offers a supportive work environment with a comprehensive benefits package, including paid time off, 401(k), medical and dental plans, among others. Employees benefit from a culture that values professionalism, respect, and continuous development, making it an ideal workplace for those passionate about making a meaningful difference in the lives of children and families. This full-time role provides an opportunity to flourish professionally while contributing to a compassionate healthcare setting that prioritizes positive patient outcomes and community engagement.
The Activity Specialist position within the Child Life Program is a dynamic and impactful role, reporting directly to the Manager of Child Life Zone and Integrative Programs. This position is responsible for planning, managing, and implementing a variety of special events and activities designed to promote normalization and positive coping strategies among pediatric patients. The specialist works closely with Child Life staff, volunteers, hospital departments, and community partners to deliver engaging programs that enhance patient satisfaction and community awareness of the hospital’s integrative care initiatives.
Key responsibilities include organizing hospital events, donor receptions, and patient activities that are specially tailored to meet the diverse needs of children in a healthcare setting. This role also involves coordinating volunteer-led group activities, executing daily programming within the Child Life Zone, and managing supplies and resources efficiently within departmental budgets. The Activity Specialist ensures that all events are aligned with the hospital’s mission to create a supportive environment that fosters healing and resilience.
To excel in this role, candidates must have a minimum of an associate’s degree and at least one year of experience in special event coordination, project management, or program planning. The position requires a high level of organization, excellent communication skills, and the ability to work both independently and collaboratively. Proficiency in Microsoft Office and Canva is essential, along with the ability to comfortably lead training sessions and manage volunteers. Additionally, the role requires certification in Basic Life Support (BLS) within 30 days of hire, ensuring readiness for any emergency situations.
Oklahoma Children's Hospital offers a supportive work environment with a comprehensive benefits package, including paid time off, 401(k), medical and dental plans, among others. Employees benefit from a culture that values professionalism, respect, and continuous development, making it an ideal workplace for those passionate about making a meaningful difference in the lives of children and families. This full-time role provides an opportunity to flourish professionally while contributing to a compassionate healthcare setting that prioritizes positive patient outcomes and community engagement.
Job Requirements
- Associate’s degree required
- minimum 1 year of experience in special event coordination, project management or program planning required
- current Basic Life Support issued by the American Heart Association required within 30 days of hire
- comfortable with public speaking and proven ability to conduct training sessions
- ability to marshal resources (people, funding, materials, in-kind donations) to get projects accomplished
- excellent public/customer relations skills
- highly skilled at communication, organization, scheduling
- ability to take direction yet work independently with minimal supervision
- proficient at Microsoft Office (Word, Excel, Power Point, Teams), Canva
Job Qualifications
- Associate’s degree
- minimum 1 year of experience in special event coordination, project management or program planning
- current Basic Life Support issued by the American Heart Association required within 30 days of hire
- comfortable with public speaking and proven ability to conduct training sessions
- ability to marshal resources (people, funding, materials, in-kind donations) to get projects accomplished
- excellent public/customer relations skills
- highly skilled at communication, organization, scheduling
- ability to take direction yet work independently with minimal supervision
- proficient at Microsoft Office (Word, Excel, Power Point, Teams), Canva
- proven ability to conduct training sessions, manage volunteers, and community relations
- excellent public/customer relations and relationship management skills
Job Duties
- Collaborates with Child Life, Integrative and Creative Care staff, Volunteer coordinator/Volunteers, and hospital to plan event timing and activities
- ensure appropriate balance of activities to meet patient needs and engagement with community relations and programming opportunities
- provides day of support for hospital events
- help host and implement donor events, patient events, along with providing monthly rotating events and activities
- coordinates and supports volunteer programs to develop, plan and implement group volunteer activities and opportunities
- provides appropriate training and information for event participants
- solicits ongoing feedback and evaluates contribution of event to well-being of hospitalized children
- keeps statistics on all events
- coordinates coverage of events with ITZTV
- source and manage supplies and equipment based on available resources, vendors, and budget for the department
- plans and provides programming daily in the Child Life Zone
- keeps advertisements to families up-to-date on events and programming
- maintains prompt and reliable communication with Child Life, Integrative and Creative Care staff, interdisciplinary teams, In the Zone TV, and volunteers regarding special events
- assures timely publication of event information to clinical areas for communication with patients and families
- provides proper recognition to all contributing special event participants
- create a contact list for all vendors/special visitors/groups, including the initial contact at hospital
- performs other duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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